School Business Manager

Overview The School Business Manager is a key member of the administrative leadership team, responsible for overseeing the financial, human resources, and administrative functions of the school. This position ensures that the school’s resources are effectively managed to support its mission, educational goals, and long‑term sustainability. Key Responsibilities Finances Maintain General Ledger using QuickBooks Software; all input and balancing is the responsibility of the Business Manager with final approval by the Head of School. Manage tuition collection and communicate directly with parents about all tuition issues. Pay invoices and reimbursements and prepare checks for signature. Record all incoming receipts (cash, checks, credit card, PayPal, etc.) and make bank deposits. Conduct periodic reconciliation of all accounts to ensure their accuracy. Manage bank accounts, including auto‑payments for credit cards, utilities, and various vendors, as well as direct deposits, check printing, and monthly account reconciliation. Manage credit card accounting and payment. Prepare, review and input all interim and year‑end general journal entries related to tuition, receivables, employee benefits, loans, depreciation, etc. Prepare and review year‑end reserve balance. Assemble information for and oversee the external auditor for the annual audit. Prepare Sales Tax exemption certificates as needed. Collaborate with the Head of School to prepare board reports: quarterly and year‑end financial statements and reports, annual budget and budget variances, quarterly cash‑flow statement, accounting and finance‑related board resolutions. Monitor the HR system bi‑monthly to initiate payroll distribution. Run budget scenarios to assist the board and Head of School on setting the annual budget. Human Resources Coordinate the following with Oswald Companies: conduct annual reviews and quote solicitation for employee benefits, benefits enrollment and maintenance for all benefit plans. Review government regulations; initiate COBRA for terminated employees; process FMLA. Provide payroll data—salaries, benefits, deductions. Calculate negative employee leave balances in coordination with payroll. Coordinate benefits specific to faculty/staff with students enrolled at the school, including tuition discounts, before/after school activity discounts, etc. Exercise discretion and confidentiality; interact with grace and courtesy. Risk Management Be responsible for ongoing review of risk management procedures and evaluation of liability exposure. Perform yearly review of all insurance policies and maintain appropriate coverage. File any necessary insurance claims. Position Requirements Education & Experience Bachelor’s degree in Accounting, Finance, Business Administration or a related field (Master’s degree or CPA preferred). Minimum 3–5 years of experience in financial and operational management, preferably in an educational or nonprofit setting. Experience working in or with a Montessori or mission‑driven school environment is strongly preferred. Strong proficiency in accounting software (e.g., QuickBooks, Employee Navigator, Paycor, FACTS, or similar). Proficient in Microsoft Office Suite (especially Excel), Google Workspace and financial reporting tools. Knowledge of payroll systems, HR processes, and compliance regulations. Familiarity with budgeting, forecasting and financial modeling. Core Competencies Exceptional attention to detail and a high level of accuracy in financial work. Strong organizational and time‑management skills with the ability to manage multiple priorities. Clear written and verbal communication skills; ability to explain financial concepts to non‑financial stakeholders. Demonstrated ability to work independently and collaboratively in a team setting. Values & Disposition Alignment with Montessori principles, including respect for the individual, intentionality, and a calm, orderly approach to systems. A commitment to ethical stewardship of school resources. A solutions‑oriented mindset with a focus on continuous improvement. A high level of integrity, discretion and confidentiality. Kind, nurturing, calm and respectful, with an open attitude toward all children and families; creative, flexible, loving and patient; enjoys working with children aged 18‑32 months. Ability to handle multiple tasks in a fast‑paced atmosphere. Additional Requirements Physical ability to work around small children, including sitting, standing and climbing stairs. Must be able to lift and carry or otherwise move 25 pounds on an occasional basis. Submit a list of three professional references, copies of transcripts for the highest level of education, copies of Montessori Credential, and documentation from a medical provider stating that the employee is approved to work in a childcare setting. Complete FBI/BCI background check, attend Protecting God’s Children Professional Development Course, be First Aid and CPR certified. After hiring: complete Franciscan Religious Education Introduction training, FEMA virtual training (100c and 700b), set up accounts with ODE and OCCRRA. Equal Employment Opportunity St. Joseph Montessori School is committed to a policy of equal employment opportunity. We will recruit, select, promote, train, compensate and discipline individuals in full compliance with applicable laws prohibiting discrimination based on race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status or disability. #J-18808-Ljbffr St. Joseph Montessori School