Administrative Assistant

Warehouse CoordinatorClassification: Non-ExemptReports to: Warehouse General ManagerRevision date: May 5, 2026Key ResponsibilitiesOperations & Administrative SupportMaintain and update the weekly Top Sheet, ensuring all orders, delivery schedules, and pickups are accurate and currentProactively contact customers to confirm delivery and pickup dates, verifying all logistical detailsRelay updates and changes to the appropriate operations and sales team members to ensure alignmentAct as a central point of coordination between sales, warehouse, and logistics teamsAnswer and manage incoming phone calls, and welcome/direct visitors and clients professionallyMaintain filing systems, spreadsheets, and internal databases, ensuring accurate and accessible recordsAssist with HR-related functions including onboarding, time and attendance, and general administrative supportManage office supplies, equipment, and basic expense tracking purchase ordersMaintain a safe, organized, and clean work environment, ensuring compliance with company policies and proceduresPerform other related duties as assignedSupervisory ResponsibilityThis position does not supervise other employees.Work EnvironmentThis job operates in a warehouse environment.Physical DemandsWhile performing the duties of this job, the employee has prolonged periods sitting at a desk and working on a computer. The employee is regularly required to stand; walk; sit; handle objects, tools, or controls; reach with hands and arms; climb stairs; communicate with coworkers. The employee must carry, lift, or move objects up to 15 pounds.Position Type/Expected Hours of WorkThis is a full-time position. Days and hours of work are subject to change and may rotate. Needs of the business may dictate long hours and weekend work during high-demand periods.Minimum QualificationsExcellent verbal and written communication skillsExcellent interpersonal and customer service skillsProficient in Microsoft Office SuiteExcellent organizational skills and attention to detailBasic understanding of clerical procedures and systems such as recordkeeping and filingAbility to balance multiple tasks in a fast-paced environmentAbility to work independently and within in a team dynamicPreferred QualificationsExperience with an audio-visual rental Inventory software system, such as Rental Tracker ProPrior experience in the audio-visual industryEducation and ExperienceAny combination of education, experience, and training equivalent to graduation from high school or a GEDAt least 1 year of experience in an administrative rolePhysical RequirementsProlonged periods sitting at a desk and working on a computerMust be able to lift to 15 pounds at timesOther DutiesThis job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.