Project Accountant

Job Description

Cobalt is hiring on behalf of a top-tier, award-winning architecture and design firm in New York City. They’re looking for an experienced Project Accountant from the A/E industry to own the full project accounting and billing cycle across a portfolio of active projects, working closely with finance and project management.

What You’ll Do

• Prepare and issue monthly invoices across all projects, including public agency work with demanding billing requirements, so that billing is accurate, on time, and aligned with milestones and contract terms.
• Handle billing for complex contracts, including progress billing, retainage, and change orders.
• Recognize revenue accurately on each project in line with firm policy and accounting standards.
• Track and allocate project costs, such as labor and subconsultant fees, against project budgets.
• Record cash receipts and let the firm’s project leadership know when payments arrive.
• Manage receivables by tracking payments, resolving billing discrepancies, and following up on past-due accounts.
• Set up new projects in the system with correct billing terms, rate tables, budgets, and cost structures that match the contract.
• Keep project budgets current and accurate from kickoff through completion.
• Review and process subconsultant invoices and ensure payments go out on time and per contract.
• Build and maintain good working relationships with consultants and keep transactions smooth and compliant.
• Partner with Project Managers on financial reviews, billing requests, consultant fee reviews, and collections.
• Produce monthly reporting for PMs and senior leadership, including cash flow forecasts, budget-vs-actual analysis, and project status.
• Communicate clearly with clients, consultants, and internal teams on project financial matters.
• Run Deltek reports as needed, help PMs interpret their project financials, and train staff on using Deltek for project financials.
• Reconcile project financials at closeout, including final billing, cost analysis, and documentation.
• Support internal and external audits and help prepare financial statements.
• Provide financial data to the marketing team for proposals and pursuits.

What You Bring

• 5+ years of hands-on experience across the full project accounting cycle.
• Project accounting experience in architecture, interior design, or engineering (required).
• Proficiency in Deltek Vantagepoint (required).
• A bachelor’s degree in Accounting, Finance, or Business (preferred).
• Working knowledge of Microsoft Office and Outlook.
• Strong written and interpersonal communication skills.
• The ability to work independently and as part of a team while staying organized, detail-oriented, and self-motivated.
• Flexibility to work occasional extended hours when needed.