Materials Coordinator

Job Description

Job Description

Position Summary: The Materials Coordinator is responsible for receiving, storing, issuing, moving, tracking, and shipping materials in support of TEC operations. This position maintains inventory accuracy, ensures proper material identification and traceability, supports production through timely material availability, and performs shipping and receiving activities while complying with TEC quality, regulatory, and customer requirements.

The Materials Coordinator works closely with Purchasing, Manufacturing, Engineering, Quality, and Customer Service to ensure efficient material flow throughout the organization.

Essential Functions

The following duties are representative of the position and are not intended to be an exhaustive list of all responsibilities.

Inventory Management

• Receive, inspect, identify, and store incoming materials.
• Maintain organized stockroom locations.
• Perform ERP inventory transactions.
• Issue material to production work orders.
• Kit materials for manufacturing.
• Conduct cycle counts and physical inventories.
• Monitor inventory levels and notify Purchasing of shortages.
• Maintain FIFO inventory where applicable.
• Verify lot numbers, serial numbers, shelf life, and revisions.
• Maintain inventory traceability required by customer and regulatory requirements.

Shipping and Receiving

• Receive incoming shipments and verify quantity and condition.
• Process receiving documentation.
• Prepare customer shipments.
• Package products to customer and regulatory requirements.
• Generate shipping labels and documentation.
• Coordinate freight shipments.
• Support domestic and international shipments.
• Maintain shipping records.
• Assist with export documentation as required.

Material Handling

• Move material throughout the facility.
• Deliver production kits as needed.
• Maintain staging areas.
• Operate pallet jacks and material handling equipment.
• Assist with packaging materials and finished goods.

Continuous Improvement

• Identify inventory discrepancies.
• Recommend process improvements.
• Support ERP data accuracy.
• Assist with warehouse organization projects.
• Support Lean and continuous improvement initiatives.

Supervisory Responsibilities

None.

Required Qualifications

• High School Diploma or equivalent.

• Basic understanding of inventory control principles.
• Ability to accurately identify parts, quantities, and inventory locations.
• Strong attention to detail and organizational skills.
• Basic computer proficiency, including Microsoft Office and ERP software.
• Ability to read work orders, packing slips, purchase orders, and inventory documentation.
• Ability to work effectively with multiple departments.
• Good verbal and written communication skills.
• Ability to prioritize work in a fast-paced manufacturing environment.
• Commitment to accuracy and continuous improvement.

Preferred Qualifications

• One to three (1–3) years of experience in stockroom, warehouse, inventory control, manufacturing, or logistics.
• Experience using an ERP or inventory management system.

Physical Demands

• Frequently lift and move materials up to 40 pounds; occasional lifting up to 50 pounds with assistance.
• Frequent standing, walking, bending, reaching, and lifting throughout the workday.
• Ability to safely operate pallet jacks and other material handling equipment after training.
• Ability to distinguish labels, part numbers, and color-coded inventory markings.

Work Environment

Work is performed primarily in a warehouse and manufacturing environment with regular exposure to shipping, receiving, production, and inventory operations. Appropriate personal protective equipment (PPE) must be work as required.

Travel

None.

Equipment Used

• Computer and standard office equipment
• ERP system
• Microsoft 365 applications
• Warehouse inventory equipment
• Pallet jacks and material handling equipment
• Packaging equipment and tools

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.