Executive Assistant/Legal Assistant

Executive Assistant I (S)

The primary purpose of this position is to provide high level legal and administrative support through an approximately 60/40 allocation of responsibilities between the General Counsel's Office and the Office of the Secretary. In its legal support capacity, the Legal Assistant provides essential day to day administrative assistance to the General Counsel and serves as the central point of coordination for all legal office operations. This includes managing calendars, deadlines, and priority workflows; tracking action items and follow ups; drafting, formatting, and proofreading correspondence and memoranda; and maintaining organized electronic and physical legal files. This position oversees the intake, routing, and tracking of all legal requests, monitors response timelines, maintains logs for advisory opinions and reviews, and manages the agency's legal services tracking system to ensure all matters are accurately logged and monitored. The role flags overdue, high risk, or stalled items for the General Counsel, generates periodic status reports, and maintains centralized repositories for contracts, MOUs, interagency agreements, and Clearinghouse materials, including tracking execution, renewal dates, and version control. This position requires handling privileged and sensitive information with strict discretion, escalating risks appropriately, and supporting process improvements by maintaining standardized templates, updating procedures, and identifying opportunities to enhance efficiency and accuracy. As the first point of contact for legal office inquiries, the Legal Assistant triages requests, communicates professionally with internal and external stakeholders, and upholds high standards of responsiveness and clarity.

In its administrative support role for the Office of the Secretary, the position provides high level office management and executive support, assisting the Executive Assistant with complex requests, special projects, and event coordination, and supporting the Deputy Secretaries. Responsibilities include managing executive scheduling, meetings, travel logistics, and speaking engagements in collaboration with Communications and Fiscal staff, while serving as a primary point of contact for inquiries directed to DOA leadership. The position independently screens calls, emails, and visitors—including those involving confidential or sensitive matters—and ensures smooth daily operations through records management, procurement, and adherence to internal policies and procedures. It also provides backup support for budget functions such as travel authorizations, reimbursements, invoices, and direct pay requests. Additional duties include supporting leadership engagement in departmental initiatives, drafting and proofreading official documents, preparing routine correspondence, capturing meeting minutes, managing incoming correspondence and complaints, and overseeing daily mail processes. The role maintains organized and confidential records related to policies, executive orders, legislation, and departmentwide documentation, ensuring compliance with recordkeeping standards and procedural deadlines.

Knowledge Skills and Abilities/Management Preferences

Executive Assistant I/Legal Assistant

NC Department of Administration

Agency General Counsel

Recruitment Range: $45,431.00 - $60,141.00 Annually

Position Number: 65024697

Salary Grade: NC11

This position is located at: 325 N Salisbury Street Raleigh, NC 27699-1322

We value our employees and offer a variety of competitive and family-friendly benefits including:

• 12 annual paid holidays
• Health Insurance and Supplemental Benefits including Dental and Vision.
• NC State Retirement Plan

Come Join Our Team!

The Department of Administration (DOA) leads with innovative strategies to ensure effective management, efficient operation, and equitable functioning of state government. It delivers critical administrative and support services to state agencies, helping them provide high-quality services to the public. Additionally, the department encourages public engagement and advocacy both within state government and in the broader community. The department is responsible for overseeing a variety of operational functions, including building construction, procurement of goods and services, sale of surplus property (both state and federal), maintenance of state-owned facilities, state police security, fleet management, real estate transactions, and the handling of USPS, courier, and interoffice mail for state agencies. The department also houses several advocacy organizations that support historically underserved populations, including the Commission of Indian Affairs, the Youth Advocacy and Involvement Office, the Division of Veterans Affairs, the NC Council for Women and the Domestic Violence Commission, and the Office for Historically Underutilized Businesses.

Management Preferences:

• Must stay up-to-date on departmental policies and maintain strong knowledge of program services, applicable laws, rules, and regulations.
• Demonstrate considerable knowledge in public and business administration, human resources practices, and foundational legal principles and concepts.
• Must exhibit excellent typing skills and strong proficiency in Microsoft Excel and PowerPoint for data research, organization, and analysis.
• Interpret and apply legal and administrative program information, including conducting research, summarizing legal materials, preparing documents, and applying knowledge of general office technologies.

Exercise sound judgment in planning, prioritizing tasks, and building positive relationships across all organizational levels

Minimum Education and Experience:

Bachelor's degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate's degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible legal/administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible legal/administrative/office management experience; or an equivalent combination of education and experience.

Upload your resume or use an online profile to complete the state application. If selected for further consideration, you will be contacted DOA HR.

Submit your resume and/or application using the NEOGOV Online Job Application System at for the State of North Carolina. To receive credit for your work history and credentials, you must list the information on the online application form.

To check the status of your application, please log in to your Workday account and click "Application Status". It is not necessary to contact the Human Resources Office to check the status of an application.

If you have technical issues submitting your application, or If there are any questions about this job announcement posting, other than your application status, please contact Donnell Adams, DOA HR Director, DOA Human Resources Division at View email address on click.appcast.io.

NC Department of Administration Human Resources Management Office Attn: Human Resources Specialist 325 N. Salisbury Street Raleigh, NC 27699-1322 Phone: View phone number on click.appcast.io

EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter: Terrance Jamare Daniels Recruiter Email: View email address on click.appcast.io