Matter Administrator (Legal Administrative Assistant)

Matter Administrator

Province is seeking a highly organized and detail-oriented Matter Administrator to join our Las Vegas office. This full-time position plays a critical role in supporting legal and financial professionals by managing case documentation, coordinating court filings, and ensuring compliance with court-mandated proceduresparticularly in Chapter 11 bankruptcy matters. The ideal candidate will bring strong technical proficiency in Microsoft Office (Word, Excel, Outlook), experience with legal document templates, and a working knowledge of AI-assisted tools. A background in preparing and filing fee and retention applications is highly desirable. This role requires a proactive, focused individual with exceptional attention to detail and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities

• Review and edit frontline employee time and expense entries.
• Assist counsel in preparing, proofreading, and filing retention and fee applications, particularly in Chapter 11 bankruptcy cases.
• Prepare supporting declarations and documentation for court filings.
• Conduct and review conflicts checks against related parties.
• Maintain organized case files and manage document workflows.
• Track and calendar court-mandated deadlines and filing schedules.
• Provide administrative support and assist with special projects as needed.
• Generate and populate templates in Microsoft Word.
• Utilize AI-assisted tools (e.g., document automation, legal research platforms) to enhance workflow efficiency.

Qualifications

• Associate's degree or paralegal certificate preferred.
• Prior experience with bankruptcy court filings and fee applications strongly preferred.
• Demonstrated proficiency in Microsoft Word, Excel, and Outlook.
• Familiarity with AI-assisted legal tools is a plus.
• Strong attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• General understanding of accounting and mathematics.
• Availability for full-time work, MondayFriday, 8:30 AM5:30 PM, with flexibility for after-hours work as needed.

Our Benefits

• Competitive salary and bonus plans
• Comprehensive benefits package
• Company 401(k) plan
• Profit-sharing plan

Affirmative Action/EEO Statement

Our firm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment in accordance with applicable federal, state, or local laws.