Economic Development Administrative Assistant

POSITION SUMMARY

The Economic Development Administrative Assistant provides day-to-day administrative support to the Economic Development Director and department. The position is primarily administrative and requires strong organization accuracy professionalism discretion dependability and follow-through. Economic development experience is not required; training will be provided as the employee gains experience in marketing business assistance retention and expansion recruitment site selection and community promotion.

ESSENTIAL DUTIES

Manage calendars appointments meetings schedules phone calls email and routine correspondence.

Prepare letters reports spreadsheets presentations agendas meeting materials and minutes as requested.

Maintain organized electronic and physical files contact databases business records and project information.

Schedule and coordinate meetings with businesses developers property owners community organizations elected officials and other stakeholders.

Track projects deadlines assignments commitments and follow-up items; help ensure important details are completed on time.

Assist with invoices purchase orders expense documentation registrations travel arrangements research and general office operations.

Provide professional assistance to visitors businesses citizens callers and community partners.

Perform other administrative duties necessary for the effective operation of the department.

CONFIDENTIALITY & PROFESSIONAL JUDGMENT

Strict confidentiality is an essential condition of employment. The employee may have access to sensitive information involving business recruitment or expansion financial information real estate and land negotiations incentives contracts personnel or legal matters executive/closed-session discussions and projects not yet publicly announced. Such information may not be disclosed outside the appropriate professional setting. Unauthorized disclosure may result in disciplinary action up to and including termination.

ECONOMIC DEVELOPMENT & SPECIAL PROJECT SUPPORT

After establishing the administrative foundation of the position the employee may be trained to assist with:

Marketing and communications including social media brochures presentations newsletters websites advertising and promotional materials.

Business retention and expansion activities including scheduling business visits maintaining contacts documenting needs surveys and follow-up.

Business recruitment including prospect files company/industry research property and workforce information prospect packets tours meetings and project tracking.

Special projects and events such as groundbreakings business appreciation events seminars workforce initiatives conferences tourism/community promotion and development projects.

MINIMUM QUALIFICATIONS

High school diploma or equivalent.

Strong administrative organizational recordkeeping and time-management skills.

Strong attention to detail and ability to manage multiple priorities and meet deadlines.

Professional written and verbal communication skills.

Ability to prepare professional correspondence documents spreadsheets and presentations.

Basic proficiency with standard office technology and willingness to learn new software and systems.

Ability to work independently with appropriate direction use sound judgment adapt to changing priorities and follow through on assignments.

Ability to interact professionally with businesses citizens community leaders elected officials coworkers and partner organizations.

Dependability professionalism integrity and ability to maintain strict confidentiality.

HELPFUL EXPERIENCE

Experience in administrative or executive support office management banking/finance school medical or legal office administration government customer service real estate marketing communications social media chamber of commerce work business or community organizations is beneficial but not required. Prior economic development experience is not required.

SCHEDULE & WORK REQUIREMENTS

Approximately 24 hours per week. Occasional early-morning evening or out-of-town activities may be required.

COMPENSATION & BENEFITS

We offer competitive pay of up to $17.50 per hour with starting compensation based on experience and qualifications.

Eligible employees also receive participation in the Texas Municipal Retirement System (TMRS) providing a valuable retirement benefit to support long-term financial security.

Probationary Period: All newly hired employees are subject to a six-month (180-day) probationary period providing an opportunity to evaluate job performance attendance and overall suitability for the position.

HOW TO APPLY

Submit a completed employment application résumé and Letter of Interest to:

City of Dalhart Dalhart Economic Development Corporation (DEDC)

Attn: Executive Director

205 Rock Island Ave. PO Box 2005 Dalhart TX 79022

Application deadline: Open until filled.

EQUAL OPPORTUNITY EMPLOYER

The City of Dalhart and the Dalhart Economic Development Corporation (DEDC) is an Equal Opportunity Employer and considers applicants for employment without unlawful discrimination based on any status protected by applicable federal state or local law. Reasonable accommodations may be provided to qualified individuals with disabilities as required by applicable law.

Required Experience:

Junior IC