Billing & General Affairs ( AP/AR, Administrator) Staff

Job Description

Job Description

A leading global company in IT solutions, data, and logistics is looking for talented, detail-oriented and organized Billing & General Affairs (GA) Staff member to support billing, invoice/payment processing, cost analysis, and daily site administration. The ideal candidate will be comfortable working in a fast-paced, multi-task environment and have strong communication, organizational, and Excel skills.

 

Responsibilities:

· Follow SOP and Work Instructions, update as needed and ensure financial closing requirements as well as forecasting and closing all books timely

· Ensure all vendor invoices & monthly customer invoices are submitted & paid timely

· Check with vendors for new invoices, keeping track of what day of each month each vendor sends on the invoices

· Review invoice for any unusual or outstanding charges, and submit it to Site Manager for approval

· Submit approved invoices to respective Finance departments for payment

· Ensure all vendor payments are made timely without stoppages in service

· Generate daily labor analysis report & billing report

· Make cost saving proposals

· Update site roster monthly, applying changes to labor analysis

· Execute daily safety & compliance walk, propose needed repair/work to Site Manager for approval

· Obtain quotations for site improvement work

· Work with Site Supervisor to complete repairs & maintenance on MEH’s including communication with vendors

· Maintain warehouse/office supply inventory & fulfill based on usage to avoid running out

· Monitor trends and report changes to Management for action

· Perform ad-hoc reporting, as required.

· Perform other job-related duties as required

· Flexible to work overtime as required

 

Requirements:

· Strong organization & communication skills

· High school GED or higher

· Ability to effectively work under the pressure of deadlines in a multi-task, production environment

· Detail oriented, with the ability to thoroughly research, analyze and develop solutions to complex processing and workflow issues

· Ability to quickly grasp situational issues and derive solutions to problems

· Proficient with Microsoft Excel with VLOOKUP and pivot tables

· Excellent presentation, communication, and organizational skills including effective written and verbal communication skills to communicate with various levels of the organization

\nCompany Description

P4N Solutions is a full-service recruiting and staffing agency partnering with globally leading companies to connect them with top talent. We specialize in sourcing, placing, and supporting highly qualified candidates across a range of industries, helping both clients and candidates achieve long-term success.
Beyond recruitment, we provide end-to-end workforce support, including onboarding coordination, contractor management, payroll processing, workers’ compensation administration, and ongoing employee engagement through regular check-ins and follow-ups. We also manage client contractor portals to ensure accurate updates on pay rates, billing, and employment status.
At People4Net, Inc, we are committed to delivering efficient, reliable, and people-focused staffing solutions that drive business growth and create meaningful career opportunities.

Company Description

P4N Solutions is a full-service recruiting and staffing agency partnering with globally leading companies to connect them with top talent. We specialize in sourcing, placing, and supporting highly qualified candidates across a range of industries, helping both clients and candidates achieve long-term success.\r\nBeyond recruitment, we provide end-to-end workforce support, including onboarding coordination, contractor management, payroll processing, workers’ compensation administration, and ongoing employee engagement through regular check-ins and follow-ups. We also manage client contractor portals to ensure accurate updates on pay rates, billing, and employment status.\r\nAt People4Net, Inc, we are committed to delivering efficient, reliable, and people-focused staffing solutions that drive business growth and create meaningful career opportunities.