Purchasing Agent

Responsibilities and Duties:

Coordinates and facilitates procurement and inventory management.

• High level of involvement in the implementation and maintenance of the ERP system pertaining to but not limited to; Inventory location, PAR levels, Item Master, Purchase Requisitioning, Purchase Orders, etc.
• Purchase Order, receipt and invoice discrepancy resolution.
• Revise and update electronic records; departmental ordering forms, charge sheets and other materials as required.
• Responsible to continuously maintains purchasing and other systems with accurate data related to the purchase and inventory of supplies, implants, etc.
• Facilitates acquisition of medical and general supplies, equipment and services utilizing best practices. Monitors and compares supply pricing and implements cost-effective purchasing.
• Identify, evaluate, and negotiate with suppliers and vendors; Collaborating closely with Sales Representatives to achieve the optimal pricing and terms of purchasing
• Review and manage vendor contracts for compliance and cost-effectiveness
• Perform Cost and Usage Analysis
• Initiate and monitor GPO contracts
• Proactively reviews opportunities for standardization and contract utilization.
• Continually communicates with the Operating Room Manager/Director(s), initiate and assist Operating Room physicians and staff with contracted supplies and new requests for evaluation

• Supports internal departments acting as a resource for procurement and budgeting needs.
• Assists departments with new product and product change requests; working with the requestor, vendor sales representative, GPO and the Materials Management staff.
• Supports the Senior Director of Procurement and Facilities (to include but not limited to) Month End Reporting, Annual Physical Inventory, RFP’s, Capital quoting and processing, New Product Evaluation and Contracts
• Ensure all purchases comply with hospital policies and government regulations.

Job Requirements:

• High School Diploma Required
• Associate’s degree or equivalent experience in Supply Chain, Healthcare management, or a related field
• 2-5 years Purchasing related experience with a strong knowledge of computers, with proficiency in Microsoft Excel and inventory management software
• Knowledge of GPOs (Group Purchasing Organization) and supply chain best practices
• Strong negotiation and communication skills
• Detail-oriented and highly organized
• Problem-solving skills, especially in resource-limited settings
• Ability to work independently and in a team environment and manage multiple priorities in a professional manner delivering the highest level of customer service
• Completes all mandatory education and requirements

Job Requirements: Preferred

• Bachelor’s degree in supply chain management, healthcare administration, or logistics
• Experience in a critical access or rural healthcare environment Certified Materials & Resource Professional (CMRP) – by AHRMM (American Hospital Association)

• Certified Purchasing Professional (CPP) – by the American Purchasing Society
• Certified Professional in Supply Management (CPSM) – by the Institute for Supply Management

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


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