Operations Procurement Specialist

Job Description

Job Description

As a top Las Vegas dispensary, Planet 13 strives to provide the best quality recreational cannabis, cannabis extracts, and infused products available at competitive prices and with compassion that can only come from those who are knowledgeable in the field. 

  Summary As an Operational Procurement Specialist is responsible for procuring all non-cannabis operational goods that support company operations, including raw materials, packaging, cultivation/production supplies, merchandise and other indirect materials. This role manages sourcing suppliers, negotiating sales agreements, purchase order creation, cost savings, freight coordination, data analysis and cross functional communication. Must possess strong effective communication skills, organizational skills and problem-solving skills. Partners closely with Warehouse Operations, Accounts Payable, Production, Cultivations, Sales and other departments to maintain optimal inventory levels.

 
Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Source and qualify suppliers for operational and indirect materials
• Create, issue, and manage purchase orders. 
• Negotiate pricing, payment terms, and delivery schedules
• Maintain supplier relationships & performance
• Identify cost savings and process improvement opportunities
• Expedite critical orders and backorders
• Communicate with vendors to resolve any discrepancies, shortages, damages, and invoice issues   
• Monitor inventory levels using established minimum and maximum par levels.
• Coordinate replenishment of warehouse operational inventory 
• Maintain Item Master data within WMS
• Analyze inventory usage trends and recommend par adjustments
• Assist with physical inventories and cycle counts
• Coordinate with inbound freight with carriers and suppliers
• Track Purchase order through delivery and receiving
• Communicate delivery schedules to internal teams
• Partner with warehouse lead to resolve receiving discrepancies
• Maintain accurate purchasing records and documentation.
• Ensure purchase orders, receipts, and invoices are properly matched
• Generate/create procurement reports and spend analysis
• Ensure internal communication of order information to organization.   
• Assist the Head of Department in achieving the goals of the department.  
• Follow specific work instructions and best practices to safely and accurately complete daily work assignments. 
• Assist in maintaining the security of the warehouse. 
• Conduct operations in a manner that promotes safety. 
• Develop and maintain excellent customer service to internal and external customers always. 
• Work as an active team member to complete team goals. 
• Responsible for exhibiting professional behavior with both internal/external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Comply with all HR policies including confidentiality and non-disclosure.                                                                                             
• Assist with the implementation of company policies, standard operating procedures, and performance standards.                                                                                                                                 
• Maintain a clean and organized work environment.
• Daily compliance with company policies including but not limited to; state/local regulation compliance, security protocols, access protocols, dress code, and work schedules.

Competencies  To perform the job successfully, an individual should demonstrate the following competencies:
Continuous Learning - Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills. 
Job Knowledge - Competent in required job skills and knowledge; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Use of Technology - Demonstrates required skills; adapts to new technologies.
Communications - Expresses ideas and thoughts verbally; exhibits good listening and comprehension; selects and uses appropriate communication methods.
Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
Adaptability - Adapts to changes in the work environment; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long/additional hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; asks for and offers help when needed.
Innovation - Meets challenges with resourcefulness.
Judgment - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process.
Planning/Organizing - Uses time efficiently.
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.                                                                        Education and/or Experience  High school diploma or general education degree (GED); or 1-5 years related experience and/or training; or equivalent combination of education and experience.
Forklift experience preferred.Language Skills  Ability to read and interpret documents such as safety rules and regulations, operating and maintenance instructions, and procedure manuals.  Mathematical Skills  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret graphs.Reasoning Ability  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.Computer Skills  To perform this job successfully, an individual should be proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and industry-specific software. 

Certificates, Licenses, Registrations  
Must be 21 years of age or older.
NV State Agent Card Required.
OSHA 10 Required (company paid) to be completed within 6 months of hiring.
 
Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.  The employee is frequently required to stand, walk, sit, reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee is occasionally required to climb or balance and taste or smell. The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.Work Environment  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly exposed to wet and/or humid conditions, extreme cold and extreme heat. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to fumes or airborne particles and toxic chemicals. The noise level in the work environment is usually moderate.

 

All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, gender identity, disability status or protected veteran status. The Company will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws.

Planet 13 would like to make its customers aware that certain individuals might try and approach them, call them, email them, text them, or reach out to them via social media, presenting themselves as our employees and/or affiliates to try and gain access to your personal information. This is a phishing scam. Planet 13 will never call a potential employee or customer for any form of payment in return for training material, ask for anyone’s direct deposit information, and their banking login and password. Planet 13’s Board Members, and Executives do not work as recruiters and do not communicate with potential employees directly via any form of communication nor do they engage in the offering of positions to potential employees. These claims and offers are fraudulent and we advise everyone to use discretion when handling these situations. If you feel as though you have been a target of this type of scam, please reach out to your local law enforcement. Thank you.

 

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