Community Trades and Apprenticeship Coordinator

POSITION Community Trades & Apprenticeship Coordinator DEPARTMENT : Workforce Development (WFD) DIRECT SUPERVISOR : Director of Workforce Development ACCOUNTABLE TO : Vice President, Workforce Development FSLA : Exempt SALARY : 60K-65k Annually DESCRIPTION OF ROLE The Community Trades and Apprenticeship Program Coordinator supports the planning, administration, and day-to-day operation of the Chicago Urban League’s trades, apprenticeship preparation, and solar training programs. The coordinator works with instructors, facilitators, contractors, employers, and workforce development staff to deliver organized training, maintain complete participant records, and support participants from enrollment through training completion and job placement. The ideal candidate brings strong project management skills and familiarity with Occupational Safety and Health Administration (OSHA) training, Energy Industry Fundamentals (EIF 2.0 is foundational) training and National Center for Construction Education and Research (NCCER) training. ESSENTIAL DUTIES AND RESPONSIBILITES Coordinate day-to-day administrative and operational activities for solar, trades, and apprenticeship preparation programming. Create, maintain, and communicate project schedules, training calendars, milestones, and deliverables; address scheduling conflicts and operational barriers. Ensure required participant, instructor, vendor, and program documentation is obtained, accurate, properly filed, and available for reporting and review. Coordinate, manage, and monitor equipment procurement, training materials, tools, and supplies in accordance with approved budgets and purchasing procedures. Work with facilitators and instructors to monitor training delivery, attendance, participant performance, credential attainment, and program outcomes. Ensure program activities, contractor and participant’s conduct, align with applicable contract provisions, program guidelines, and organizational policies. Coordinate, manage, and monitor case management activities, including tracking and documenting participant progress from enrollment through training completion and job placement. Coordinate OSHA, EIF and NCCER training activities, as applicable, with qualified instructors and training providers; maintain attendance, completion, assessment, and credential records. Develop and maintain relationships with employers, apprenticeship partners, training providers, and community organizations to support training and placement opportunities. Prepare program updates and outcome reports; identify performance gaps and recommend improvements to service delivery and program operations. Perform other related duties as assigned. SUPERVISORY RESPONSIBILITIES None. REQUIRED QUALIFICATIONS AND SKILLS Project management experience, including coordinating schedules, deliverables, resources, and multiple stakeholders. Demonstrated ability to understand contract requirements and implement projects in accordance with established scope, timelines, budgets, and reporting expectations. Excellent problem-solving, teamwork, leadership, and written and verbal communication skills across organizational and management levels. Demonstrated ability to lead and coordinate multidisciplinary teams that may include departments, program units, interns, employees, contractors, and consultants. Experience developing and executing complex project schedules using current project management and scheduling tools. Strong organizational skills and attention to detail, with the ability to maintain accurate records, monitor participant progress, and manage competing priorities. Ability to work effectively with participants from diverse backgrounds and handle confidential participant information appropriately. Proficiency with Microsoft Office and experience using spreadsheets, databases, or case management systems to track activities and outcomes. Demonstrated experience in the energy industry, including utilities, electrical construction, renewable energy, or related workforce training programs. Ability to travel up to 25% of the time for program activities, partner meetings, training visits, and related responsibilities PREFERRED QUALIFICATIONS Familiarity with NCCER training, including construction fundamentals, trade-specific curriculum, assessments, and credential tracking. Experience coordinating OSHA or NCCER training with instructors, training providers, or workforce development programs. Completion of OSHA construction safety training, NCCER credentials, or relevant instructor qualifications. Bachelor’s degree in project management, construction management, workforce development, business administration, renewable energy, or a related field. Experience in the power or renewable energy industry; specific experience in solar or electrical is a plus. Experience with workforce development, apprenticeship preparation, participant case management, or employment placement programs. Experience tracking grant-funded program outcomes and preparing reports for funders or program leadership. BENEFITS: Medical Dental & Vision Flexible Spending Account 401K Life Insurance Short & LongTerm Disability Flexible Time Off Parental Leave Twelve Paid Holidays #J-18808-Ljbffr Chicago Urban League