Project Coordinator / Expeditor

Job Description

Job Description

Job Title: Project Coordinator / Expeditor
Reports To: Project Manager
Location: Boerne Office or Georgetown Office, Partially Remote Options Available

Type: Full Time

Position Summary

The Project Coordinator / Expeditor (PC&E) is responsible for managing the early-phase planning, entitlement, permitting, and development coordination of commercial real estate projects from site assignment through the start of construction. The role demands a strategic, organized, and communicative individual who can navigate local jurisdictions, develop project documentation, and coordinate with internal and external stakeholders to ensure project feasibility and compliance.

Key Responsibilities

• Entitlement & Permitting
  • Identify and engage with relevant Authorities Having Jurisdiction (AHJs)
  • Prepare and submit entitlement applications and permit packages
  • Track permitting progress and maintain compliance with all regulatory requirements
  • Represent client in AHJ meetings, including planning and zoning and city council public forums.
  • Thorough understanding of public and private processes
• Project Coordination
  • Assist in initial site planning and feasibility review
  • Support the development of project schedules, budgets, and scope documentation
  • Manage project timelines and coordinate with design consultants and technical teams
  • Communicate deliverables with consultants and enforce timelines
  • Identify critical path tasks and processes and coordinate successful completion
• Stakeholder Communication
  • Serve as liaison among real estate managers, engineers, architects, and governmental agencies
  • Lead or participate in pre-development and scoping meetings
  • Report progress, flag risks, identify critical items, and provide recommendations to ensure timely delivery
  • Solicit consultants and engage necessary scopes
  • Schedule AHJ meetings and facilitate comment/concern/requirement resolution
• Research & Documentation
  • Conduct jurisdictional code research and maintain a centralized record of requirements
  • Acquire and review title commitments, surveys, zoning ordinances, and applicable development codes
  • Maintain a comprehensive Master Project Document with clear project details and timelines
  • Maintain weekly project updates with appropriate action items
• Compliance & Due Diligence
  • Review easements, restrictions, and legal encumbrances that may affect development
  • Support traffic, environmental, and utility coordination as part of site feasibility
  • Ensure alignment with planning overlays, access requirements, and development conditions

Required Skills & Qualifications

• Strong understanding of land development, zoning, permitting, and entitlement processes
• Excellent verbal and written communication skills
• Ability to manage multiple jurisdictions and projects concurrently
• Detail-oriented with excellent organizational and documentation skills
• Flexible approach with focus on problem solving
• Proficient in Microsoft Office Suite, scheduling tools, and PDF markup software (e.g., Bluebeam)
• Familiarity with municipal codes, development regulations, and common development practices
• Bachelor’s degree in Urban Planning, Real Estate Development, Civil Engineering, or related experience preferred

Work Environment:
This position may require occasional travel to attend site visits or in-person meetings with local jurisdictions. The PC&E must be comfortable navigating virtual and in-person communication environments while maintaining a professional and proactive approach.