Facilities Manager III

Overview Coordinated Care Agency (CCA), a dba of the Archdiocesan Housing Authority, offers comprehensive services, enhanced shelter, and housing for people experiencing deep poverty and homelessness. Our purpose is to ensure that people have access to the healthcare and supports they need to thrive. The team works to promote social changes to dismantle systemic racism, injustices, and inequities that contribute to housing instability. We approach our clients and colleagues through a trauma-informed lens, based on the knowledge and understanding of how trauma affects people's lives. The Facilities Manager is responsible for the overall maintenance, safety, and efficient operation of agency buildings and grounds. This role supervises maintenance and janitorial staff, leads facility safety, manages vendor relations, and responds to facilities emergencies. The Facilities Manager ensures repairs, unit turns and preventive maintenance are performed and documented for compliance, oversees building systems, and collaborates with program leadership to support agency goals. This position offers a compensation range of $34.38 – $38.24 per hour (DOE) Full‑time, 40‑hour position include a competitive benefits package: Medical, dental, and vision coverage, plus life insurance and long‑term disability Health Savings Account (HSA) and Flexible Spending Account (FSA) options Generous paid time off, including paid sick leave, 15 vacation days, 12 paid holidays, and 1 personal holiday CCS/CHS 403(b) Employee Savings Plan Employee Assistance Program (EAP) Responsibilities Work in-person at programs and attend required in-person agency meetings. Lead maintenance and repairs, delegate priorities to maintenance and janitorial staff, and communicate with the Services team as needed. Keep Program Director and Property Manager informed about maintenance, cleanliness, building security, and safety issues. Troubleshoot problems and propose solutions, including preventative and long‑term maintenance plans. Develop systems to ensure maintenance and janitorial supplies are always available. Conduct annual/seasonal maintenance and security inspections; ensure completion of inspection reports and actionable findings. Perform and oversee a variety of maintenance tasks and repairs, including apartment turnovers, changing locks, minor plumbing, furniture assembly, appliance and fixture repairs, painting, deep cleaning, and junk removal. Coordinate vendor services and act as a liaison between vendors and site staff. Direct maintenance and repairs for all building systems, including security, plumbing, HVAC, roof, appliances, fixtures, grounds, and waste management. Assist with preparing and monitoring the annual maintenance/facilities budget. Ensure exterior of building and grounds are clean and well maintained. Respond to emergencies in the building 24/7 and perform or coordinate emergency repairs. Maintain accurate maintenance records and manage building key/card systems. Ensure all sites have up‑to‑date disaster and emergency response plans, including annual emergency drills. Lead the monthly Safety Committee and ensure building compliance with disaster guidelines. Direct and organize construction and renovation projects; coordinate bids and oversee contractor work. Maintain a master list and schedule for periodic competitive bidding for vendors. Supervise maintenance and custodial staff; conduct performance evaluations and regular team meetings. Foster positive communication and teamwork among staff; provide continuing education and leadership development opportunities. Other duties as assigned to maintain daily functions and needs of the agency. Job Conditions: This position requires the employee to work in an environment where there may be exposure to illicit drug residues and fumes, bloodborne pathogens or other bio‑hazardous materials in the course of doing business. Other exposures could include cleaning supplies, chemicals involved in pest control, paint and other materials used in building maintenance, building temperature fluctuations, dust, noise, pests, and odors. Other working conditions may include interruptions, working alone, evening or weekend work, responding to emergencies and working on‑call. This position also requires the employee to work with clients who may have untreated or poorly treated substance use and mental health disorders. These clients may demonstrate challenging behaviors that require staff support for de‑escalation or redirection. Physical Requirements: The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to talk, hear, stand, walk, use hands to finger/handle/feel/type, operate office machinery and reach with hands and arms. Requires the ability to regularly push, pull, lift and/or carry supplies up to 20 pounds and occasionally up to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work takes place at the agency work location for the duration of the scheduled shift where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required. Mental Requirements: The cognitive skills needed to complete tasks, including abilities such as learning, remembering, focusing, categorizing, and integrating information for decision making, problem‑solving, and comprehending. Qualifications Minimum Qualifications Three or more years of maintenance experience moving into a leadership role with the ability to direct self and others. Working knowledge and experience with plumbing, electrical, and lock systems. Working knowledge and experience with plaster repair, wall repairs, and painting. Willingness and ability to learn fire control, steam, and pumping systems. Understanding of pest control techniques. Experience working independently, prioritizing work tasks, and following through with the completion of the tasks. Ability to manage competing priorities to ensure timely completion of projects. Experience scheduling and working with vendors to complete routine maintenance on various systems (elevator, HVAC, etc.) Ability to communicate effectively verbally and in writing. Must be willing to travel to obtain supplies and work at multiple locations. Be willing and able to be on‑call after hours/weekends for building emergencies. Must have reliable transportation, valid Driver’s License, and automobile insurance, and have an acceptable driving record per agency driving policy. Experience with computers, including e‑mail, word processing, and spreadsheets. Based on the vulnerable population we serve, one must complete a background check prior to hire. Experience working with a diverse population in a residential setting or community center environment. Preferred Qualifications Knowledge of services for homeless individuals, low‑income housing projects, and resources for low‑income people in Seattle. Demonstrated facilities‑related project management experience. Supervisory experience in high‑volume, deadline‑oriented environments. Basic knowledge of carpentry, flooring, plumbing, painting, drywall installation and repair, and HVAC systems. Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors. Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer. Please let us know if you need special accommodations to apply or interview for this position. EMPLOYEE/EMPLOYER PLEDGE: We will not tolerate attitudes, behaviors, or statements that alienate, offend, or injure any person associated with CCS because of their racial or ethnic origin. We will enable and support all efforts to become aware of and eliminate racism and racist behaviors within CCS and the broader community. We will take exceptional steps to identify and root out such biases, especially where there appear to be long standing, institutional patterns of unacceptable behavior or lack of performance. #J-18808-Ljbffr Catholic Community Services