PEIMS Coordinator

Job Title

Assist with the collection and reporting of district Public Education Information Management System (PEIMS) data. Assist with technology work order requests by diagnosing and repairing network and computer hardware as needed.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Proficient keyboarding and file maintenance skills

Ability to meet established deadlines

Strong organizational, communication, and interpersonal skills

Experience:

Four years experience in school district administrative support position requiring collecting and entering data; experience using coding systems

Major Responsibilities and Duties

PEIMS

1. Assist with the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards.
2. Work cooperatively with campus, business office, and personnel office staff to collect, organize, and format data required to submit district PEIMS data in a timely manner.
3. Run edits, reports, and verification checks on data to ensure accuracy of information.
4. Distribute edits and reports to appropriate staff for analysis, verification, and correction.
5. Submit complete and accurate PEIMS data in Texas Education Agency (TEA)-prescribed format to the education service center (ESC) for processing using computer terminal or personal computer.
6. Verify data submitted to TEA and submit corrections in a timely manner.
7. Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data.
8. Receive PEIMS-related information from ESC and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.
9. Attend regional PEIMS workshops and disseminate information to appropriate staff.

Skyward

1. Complete the set up process for the beginning of each school year.
2. Complete the year end process at the end of each school/fiscal year.
3. Complete each six-week report for ADA/FTE and audit purposes.
4. Set up and maintain security for both student and finance databases.
5. Assist with maintenance of health records.
6. Maintain transfer student data.
7. Import test scores for transcript purposes.
8. Maintain necessary programs within Skyward in collaboration with directors, principals, secretaries.
9. Address questions and problems with Skyward, as needed.

Other

1. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
2. Compile, maintain, and file all physical and computerized reports, records, and other documents required.
3. Assist with the update, deletion, and modification of food service data in the Food Service Module, as needed.
4. Assist parents with Family Access, as needed.
5. Monitor submission of student and staff data using various programs.
6. Maintain confidentiality of information.
7. Other duties as assigned

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer, printer, calculator, fax machine, and copier.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Ability to perform mathematical calculations. Repetitive hand motions; prolonged use of computer.