Senior Administrative Assistant

Administrative Assistant – Senior Level

Location: Northbrook, IL (100% in-office)

Compensation: $75,000–$90,000 base salary

Position Overview

We are seeking a highly polished and proactive Administrative Assistant to support senior leadership within a fast-paced professional services environment. This individual will serve as a strategic partner to executives, helping manage priorities, streamline communication, and ensure operational efficiency across day-to-day activities and client-facing responsibilities.

The ideal candidate brings a strong sense of urgency, exceptional organizational skills, and the ability to operate with professionalism and discretion in a demanding, high-performance environment.

Key Responsibilities

• Provide high-level administrative support to executives
• Anticipate executive needs and proactively manage shifting priorities
• Support client service activities and maintain professional communication with internal and external stakeholders
• Coordinate projects, presentations, and executive communications with a high degree of accuracy and responsiveness
• Assist in client prep, billing process and invoicing assistance
• Manage complex calendars, scheduling, travel coordination, and meeting logistics
• Help optimize executive workflow, time management, and communication flow
• Maintain confidentiality while handling sensitive information and business matters
• Leverage technology and AI tools to improve efficiency and productivity

Qualifications

• 5+ years of experience supporting senior-level executives within a professional services organization
• Background within a professional services firm strongly preferred
• Experience supporting client-facing teams and executives preferred
• Strong project management, communication, and organizational skills
• Highly tech-savvy with an openness to leveraging AI and new technologies
• Ability to thrive in a fast-paced, high-expectation environment with shifting priorities
• Demonstrated professionalism, discretion, responsiveness, and attention to detail

Additional Expectations

• This role requires a strong in-office presence and flexibility to support demanding schedules during peak periods