HR Coordinator (Bala Cynwyd, PA)

The Onboarding Coordinator plays a key role in supporting both the employee onboarding experience and ongoing Talent Development initiatives through strong coordination, system support, and administrative execution. This position partners through Talent Development and Talent Acquisition to support the onboarding processes, including Learning Management System (LMS) administration, and event logistics for development programs. The role also supports pre‑employment onboarding activities, helping ensure a consistent, compliant, and timely experience for new hires. This role requires strong organization, attention to detail, comfort with systems and process tracking, and the ability to manage multiple priorities in a fast‑paced environment. Key Responsibilities Manage LMS (TMU) course setup, assignments, and training records; ensure accuracy and timely completion to support onboarding and compliance. Maintain and update TD and onboarding SharePoint sites; keep content organized, current, and accessible. Process and track invoices (vendors, catering, lodging, etc.); ensure timely payment and proper expense allocation. Coordinate event planning and logistics for development programs: vendors, travel, lodging, event materials, agendas, name tags; manage timelines for smooth execution. Track program participation and maintain records; manage assessment logistics with vendors; schedule and support virtual sessions (Bootcamp, Department Overviews). Support Talent Acquisition onboarding: process new hires in Workday, conduct I‑9 verifications, complete E‑Verify and OFAC checks, validate tax information in ADP, audit pre‑employment documentation, coordinate onboarding for onshore and offshore contractors; ensure tasks completed accurately, timely, and in compliance; process TA‑related invoices; provide backup support for TA onboarding operations. Required Qualifications 2+ years of experience in coordination, HR support, onboarding, learning operations, or administrative program support (or equivalent education and experience). Demonstrated ability to manage multiple priorities, track details, and meet deadlines with accuracy. Strong customer service mindset and ability to interact professionally with employees, managers, vendors, and external partners. Working knowledge of HR operating systems such as Workday, ADP, and LMS modules is a plus but not required. Strong Microsoft Office skills (Outlook, Excel, Teams). Experience coordinating logistics (meetings, events, calendars, travel, invoices) strongly preferred. Strong organizational skills with consistent follow‑through. Meticulous attention to detail and a commitment to confidentiality. Proactive, clear communication with a focus on stakeholder support. Ability to work effectively both independently and as part of a team. A structured, process‑driven approach with strong documentation discipline. This position is a hybrid role in the Bala, PA office. EEO Statement Tokio Marine Group of Companies (including, but not limited to the Philadelphia Insurance Companies, Tokio Marine America, Inc., TMNA Services, LLC, TM Claims Service, Inc. and First Insurance Company of Hawaii, Ltd.) is an Equal Opportunity Employer. In order to remain competitive we must attract, develop, motivate, and retain the most qualified employees regardless of age, color, race, religion, gender, disability, national or ethnic origin, family circumstances, life experiences, marital status, military status, sexual orientation and/or any other status protected by law. Benefits We offer a comprehensive benefit package, which includes tuition reimbursement and a generous 401K match. Our rich history of outstanding results and growth allow us to focus our business plan on continued growth, new products, people development and internal career opportunities. If you enjoy working in a fast‑paced work environment with growth potential please apply online. Additional information on Volunteer Benefits, Paid Vacation, Medical Benefits, Educational Incentives, Family Friendly Benefits and Investment Incentives can be found at #J-18808-Ljbffr Maguire Insurance Agency Inc