Administrative Assistant

Job Description

Job Description

Title of position: Receptionist/ Administrative Assistant

Position type: Full Time

Pay range: $22-$25

Location: Westminster, Colorado

About Kahuna USA

Kahuna is an energy-focused organization, driven by growth, project execution, and long-term relationships. We offer a fast-paced, collaborative, and rewarding work environment rooted in our core values: Integrity, Relationships, Innovation, Safety, and Empowerment . We are committed to creating a workplace that employees are proud to be part of and one they can build a long and fulfilling career with.

Are you someone who enjoys assisting others and possesses a creative, outgoing personality? We are actively seeking a dynamic team member to join our crew and make valuable contributions to our company's success!

About the Role

In this role, you will provide diversified and confidential administrative support to various departments, including Engineering, Design, Purchasing, Business Development, and Marketing. Your responsibilities will encompass a broad range of administrative tasks, and you will take the initiative to independently develop and implement processes for effective projects, information, and people management.

Building positive and strategic relationships across all levels of the organization is a key aspect of this position. Your ability to exercise discretion, judgment, and utilize your knowledge of the organization will be crucial in facilitating seamless support across disciplines while maintaining the highest level of confidentiality. Join us in shaping the future of Kahuna as we embark on innovative energy projects and create a workplace that inspires pride and longevity in our team members.

What You’ll Do

• Manage the front desk, greet, and direct clients and visitors to appropriate contact and/or department. Answer, screen, and route calls on a multi-line telephone system.
• Support Project Engineers and Project Managers with administrative tasks as needed.
• Assist in creation and distribution of marketing materials. Items include but are not limited to internal event announcements, invitations, promotional items for employee engagement activities.
• Provide various types of administrative support per instructions including but not limited to; producing correspondence and reports, data entry, assembling and shipping items to clients or field employees.
• Assist with special projects on an as needed basis.
• Collaborate with building maintenance team to establish and maintain a secure and comfortable work environment.
• Order and maintain supplies for the office.
• Provide discrete and confidential coordination of sensitive company/employee information.
• Provide support for clients and vendor meetings.
• Schedule interviews and various meetings for employees, vendors, etc.
• Perform general clerical duties such as photocopying, scanning, mailing, and filing.
• Comfortable working with external and internal customers with a wide range of backgrounds.
• Assist with employee engagement activities and events.
• Maintain filing system for accounts payable and receivable.
• Manage vendor contracts and general office supply inventory.
• Create spreadsheets in Excel to manage a variety of data and reports.
• Transcribe meetings accurately and promptly to produce detailed minutes. Disseminate meeting minutes to relevant stakeholders and follow up to ensure project deadlines are understood and met.
• Collaborate with team members to ensure alignment on project timelines and goals.
• Assist with onboarding new hires.

What You’ll Bring

• High School diploma or GED equivalent.
• 1-2 years’ experience in an office environment, customer service, or other related position.
• Ability to develop strong relationships with others.
• Strong interpersonal and communication skills (written and verbal).
• Mastery skills in Microsoft Office Suite, specifically Excel and Word.
• Experience with Adobe Suite
• Candidate should have strong computer skills and attention to detail is a must!
• Ability to prioritize tasks in an environment that has competing deadlines.
• Strong organizational and multitasking abilities.
• Able to lift and move 40lbs.

Why You’ll Love Working Here

Kahuna offers a competitive and comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) participation
• Optional supplemental insurance coverage
• Paid Time Off and company holidays
• Access to onsite fitness facilities
• Opportunities for growth, mentorship, and professional development

Learn more about our culture, history, and the exciting work we do at

Next Steps

To apply, please provide a copy of your resume and cover letter and apply directly through our website at Kahuna is a DOT-regulated company; therefore, this position will require that the candidate pass an initial drug screen and background check upon hire. Must be eligible to work in the United States as this job is ineligible for sponsorship.

Closing date: Open until filled.

Kahuna offers a comprehensive benefits package including medical, vision, and dental insurance, 401K participation, additional optional coverages, paid time off, and access to onsite exercise facilities. For information on Kahuna, including more information on our company culture, visit our website at

Kahuna is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.