Human Resources Representative

Job Description

Job Description

MISSION STATEMENT: To transform lives through love and service.

SUMMARY: The HR Representative is responsible for all daily human resource functions including all recruiting needs, file compliance, onboarding, benefits, background screenings, policy compliance, and daily interactions with staff and managers, and providing administrative tasks of HR processes for the agency. This individual will provide a variety of both complex and routine services.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Act as first point of contact and answer questions for staff related to HR (Benefits, PTO, EE Relations, policies) or refer to appropriate person.
• Engage with the candidates in the hiring process from selection to onboarding.
• Support employee relations by addressing concerns, documenting issues, and escalating when needed.
• Complete all recruiting needs for the assigned region to include post positions, conduct interviews, coordinate hiring logistics and update the Organizational Chart.
• Enter employee information into all systems for assigned employees (ADP, Employer Navigator, I9, E verify, etc.) and ensure data integrity.
• Process paperwork of all new employees and all change-of-status forms for employees in assigned areas.
• Partner with the site managers to be a strategic partner on all HR-related issues and functions.
• Perform quarterly review of region’s personnel files according to accreditation standards and agency policy.
• Train new staff in benefits and HRIS portal, and assist with benefits enrollment, changes and payroll accuracy.
• Assist with Open Enrollment in assigned areas.
• Must always maintain confidentiality.
• Conduct monthly site visits and stay interviews at assigned locations.
• Assist in planning of employee engagement activities in assigned region.
• Scan and upload employee documents into file maintenance system.
• Conduct annual background screens and ensure the clearinghouse data is updated.
• Other projects as assigned.

OTHER RESPONSIBILITIES:

• Complies with all applicable training requirements.
• Complies with all company safety, personnel and operational policies and procedures.
• Complies with work schedule to ensure effective operations of Agency programs.
• Contributes positively as a member of a productive and cooperative team.
• Performs other duties as necessary to fulfill the St. Vincent de Paul CARES, Inc. Mission.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Human Resource Management or related field or at least two years progressive human resources experience.
• Intermediate experience with HRIS and electronic files.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:  

• Able to speak, write and understand English.
• Possess basic computer skills.
• Strong interpersonal skills, both oral and written.
• Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups.
• Flexible work schedule including evenings, nights, weekends, and holidays.
• Ability to set appropriate limits, work under deadlines and multi-task.
• Ability to organize, prioritize, self-motivate, and deliver results.
• Excellent communication and listening skills.
• Possess strong work ethics.
• Successfully pass Law Enforcement background screening.
• Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business.
• Must have reliable transportation.
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process.
• Mission-driven attitude supplemented with integrity and passion.
• Adherence to the highest ethical standards, personally and professionally.
• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
• Evidence of deep alignment with the St. Vincent de Paul CARES, Inc. Mission and Values.

Benefits Offered: 

• Health Insurance.
• Life insurance.
• Dental Insurance.
• Vision insurance.
• Short- and Long-Term Disability.
• Ancillary plans.
• Legal and ID Shield.
• 120 hours of PTO accrued biweekly starting at day 1 of employment. 
• 13 Paid Holidays to include Employee’s birthday and Date of Hire. 
• 403(b) with employer match up to 3%.

St. Vincent de Paul CARES, Inc. is an Equal Opportunity Employer and Drug-Free Workplace.