Office Manager

Everlywell is a digital health company pioneering the next generation of biomarker intelligence—combining AI-powered technology with human insight to deliver personalized, actionable health answers. We transform complex biomarker data into life-changing insights—seamlessly integrating advanced diagnostics, virtual care, and patient engagement to reshape how and where health happens.

Over the past decade, Everlywell has delivered close to 1 billion personalized health insights, transforming care for 60 million people and powering hundreds of enterprise partners. In 2024 alone, an estimated 1 in 86 U.S. households received an Everlywell test, solidifying our spot as the #1 at-home testing brand in the country. And we’re just getting started. Fueled by AI and built for scale, we’re breaking down barriers, closing care gaps, and unlocking a more connected healthcare experience that is smarter, faster, and more personalized.

Everlywell is committed to being a great place to work for all employees by fostering an environment where people can collaborate, be productive, feel included, and perform their best work every day.

The Office Manager is responsible for a range of administrative and operational duties that support the daily functioning and maintenance of our office. This includes coordinating office space, furniture, and equipment; ordering and stocking supplies; planning events, meetings, trainings, and social activities; communicating with internal and external stakeholders; creating and updating office policies and procedures; and managing office budgets and related reporting. These efforts ensure the office environment runs smoothly and supports our team’s success.

What You'll Do:

• Greet visitors upon arrival and connect them with the appropriate team member.
• Foster a positive, energetic, and inclusive office environment that enhances employee experience and supports team morale.
• Coordinate office moves and layout changes, including equipment relocations.
• Assist with onboarding by setting up workstations and providing necessary resources for new hires.
• Conduct regular facilities inspections and escalate issues to senior management.
• Submit and track work orders for general office repairs.
• Manage workplace vendor relationships, negotiate contracts, and ensure quality of service.
• Handle incoming and outgoing mail and packages.
• Coordinate catered meals as requestedSupport setup and logistics for All-Company meetings.
• Clean, stock, and maintain common areas.
• Monitor inventory levels and reorder supplies as needed.
• Manage the parking program, including validations.
• Provide support on ad-hoc projects as assigned.
• Serve as backup for the Executive Assistant team on onsite requests as needed.

Who You Are:

• High school diploma or equivalent.
• 2 + years of experience in an administrative or office management role.
• Proficient in Google Suite, and other office software and systems such as databases, Zip, Jira, calendars, and inventory management.

Skills and Abilities:

• Experience in a distributed workforce preferred (i.e. company with multiple locations, remote workers).
• Excellent communication and interpersonal skills.
• Detail oriented and meticulous: You're exceptionally organized, process-oriented and have top-notch project and time management skills; you have the ability to juggle multiple high-priority requests, multi-task, and context switch with ease.
• Embrace and adapt to emerging technologies, including the use of AI tools, to improve workflows and drive efficiency across day-to-day tasks.
• Tech-savvy and able to pick up on new tools/systems quickly.
• Creative and entrepreneurial: You're a self starter with a desire to work in a start-up environment, an ability to learn on the fly, and an eagerness to figure out how to do things better.
• Professionalism: Highly accountable, with good discretion and a strong sense of personal integrity.
• Open and flexible: There will be a lot of opportunity to take on projects and grow as the organization evolves.