Administrative Assistant

Description

The Fire Department of Liberty Township is seeking an Administrative Assistant to join its dedicated team in Clayton. This full-time, remote position offers a meaningful opportunity to support public safety operations and make a positive impact in the community. As an Administrative Assistant in the public safety sector, you will play a vital role in ensuring efficient office operations, coordinating communications, and supporting fire department personnel.

In this entry-level role, you will contribute to the department's mission by providing essential administrative support, managing records, and facilitating day-to-day coordination. Working remotely, you will collaborate with team members to help keep workflows organized and responsive, enabling the department to focus on serving and protecting the public.

The Fire Department of Liberty Township offers a competitive hourly salary of $25 - $30 USD, commensurate with experience, along with the flexibility of remote work and the opportunity to grow within a vital public safety organization.

Responsibilities

• Provide administrative support to department leadership and team members
• Manage schedules, calendars, and appointments for fire department personnel
• Handle incoming correspondence, emails, and phone calls with professionalism and confidentiality
• Maintain accurate records, reports, and documentation in compliance with department policies
• Coordinate virtual meetings, prepare agendas, and distribute meeting minutes
• Assist with data entry, filing, and document management using office software
• Support procurement and inventory tracking for office supplies and equipment
• Communicate with internal staff, external agencies, and community members in a courteous manner
• Process administrative requests and ensure timely responses to stakeholders
• Help prepare presentations, memos, and other correspondence as needed
• Assist with special projects and operational tasks that support public safety initiatives

Requirements

• High school diploma or equivalent is required
• Entry-level candidates are encouraged to apply; prior administrative experience is a plus but not required
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or similar productivity tools
• Ability to work independently in a remote environment while staying focused and accountable
• Attention to detail and accuracy in data entry and record keeping
• Demonstrated customer service skills with a professional and friendly demeanor
• Ability to maintain confidentiality and handle sensitive information appropriately
• Basic problem-solving skills and the ability to prioritize tasks effectively
• Comfortable using virtual communication platforms such as Zoom or Microsoft Teams