Bilingual Office Administrative Assistant

Bilingual Office Administrative Assistant

Location: South

Schedule: Full-Time Year Round

Reports To: Brittany Gross

Desired Start Date: ASAP

More Than a Job, A Mission

Aug Prep is more than a school, it's a community where excellence, faith, and holistic education come together. We’re not only about high standards but also creating a place where people love to grow, learn, and inspire! We currently serve over 2,400 K4-12 students in our ninth year at our South Campus. We are thrilled to launch our North Campus in the 26-27 school year, initially serving about 300 students in grades K4-6 and 9.

Why You’ll Love Working Here 

• Living Faith: Jesus is at the center of all we do. Join a team where you can pray together, worship together, and anchor your work in hope. 

• Award-Winning Workplace: Recognized as a “Best Place to Work” by the Milwaukee Business Journal six times in a row, standing out as the only school on the list in most years!

• High Expectations that Open Doors: We foster a dynamic culture of growth and development for students and staff alike. Our students regularly surpass expectations on state assessments and our graduates have a 100% college acceptance rate and a cumulative $85million+ in scholarships! 

• Outstanding Resources: From a “classroom supplies” fund to top-notch curriculum to field trips to advanced technology, we shower our team with the tools they need to succeed. Our state-of-the-art facilities include advanced sports complexes, performing arts centers, top-notch classrooms and two swimming pools.

• Whole-Child Approach: From arts to athletics to character education, we nurture students’ minds, bodies, and souls.

• Joy Factor: This work is hard, but we work hard to bring JOY in all we do! Things like silly staff competitions, praise and worship sessions, team social events or learning a new skill like pickleball or gardening during a professional development day, we ensure our staff finds JOY with one another too!

• Benefits: Aug Prep offers a robust benefits package including medical/dental/vision, a 401(k) with employer match and employer-sponsored disability coverage. Full-time employees each receive $2500/year for college courses or professional development. For a more complete list of our benefits, please click HERE. (

In This Role, You Will be an exceptional collaborator and team player, with strong communication skills and the ability to provide welcoming, supportive service to students, families, and staff. We are especially interested in candidates who thrive in a diverse school environment and are committed to contributing to a high-performing, mission-driven team.

Ideal candidates will demonstrate professionalism, a proactive mindset, and a willingness to go the extra mile to ensure the front office runs smoothly. Candidates should be organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced school setting.

Expectations

• Customer Service - serves at the primary point of contact for families, providing timely and effective service for all inquiries and needs.

• Answering Phones and directing calls

• Greeting and assisting Guests, parents, and students

• Checking guests in and out for security purposes

• Handling faxes, copies, paperwork, etc.

• Clerical Tasks

• Data entry of essential student information into student management software and other platforms.

• As assigned

• Security/student help 

• Tracking students to/from nurse

• Assisting security, nurse, clinic with retrieving students

• Updating records as needed

• Dismissal

• Assisting with walker line

• Calling parents for late pick-ups

• Translation (Spanish, as needed)

• Phone translation for parent/guardian class 

• Assisting with in-person translation

• Translating written communications

• Attendance and Enrollment support

• Processing tardy/early dismissals

• Inputting absences 

• Maintain real-time attendance records

• Communicates with teacher, administration, safety and family 

• Mail/packages

• Receiving, sorting and distributing mail and packages

• Financial/Fee Handling

• Collecting and tracking student fees 

• Perform other duties that may be assigned to assist in the flow of information amongst staff and/or families.

Professional

• Communicate proactively and consistently with students, families, and colleagues, providing frequent updates on student progress, classroom activities, and school initiatives.

• Work collaboratively and supportively with colleagues, supervisors, students, parents/guardians, and community members, maintaining positive, solution-oriented relationships that foster a strong, inclusive environment for optimal learning.

• Continuously seek professional growth through building and department meetings/professional development, formal coursework, workshops, and seminars/in-services. 

• Serve with a flexible, open heart that recognizes no duty is outside the scope of your role--we are a team that is stronger together in service of our students. 

What We’re Looking For

• Demonstrated belief in the potential of every child and a commitment to supporting excellence for each student.

• High School Diploma or GED required; Associate Degree in Office Administration or Secretarial Training preferred .

• Active participation in a Christian church.

• Effective oral and written communication skills.

• Bilingual Spanish fluency (written and spoken) required.

• Ability to work in a fast-paced environment with minimal supervision and demonstrate strong initiative.

• Prior experience in a busy office setting with strong multitasking abilities.

• Excellent organizational and communication skills.

• Ability to understand and maintain strict confidentiality.

• Demonstrated keyboarding proficiency ( 55+ WPM ).

• Proficiency with office and web-based programs; Google Workspace preferred .

• Reliable transportation.

• Team-oriented and committed to the mission and model of St. Augustine Preparatory Academy.

• Most importantly, the candidate must demonstrate the highest integrity and be able to live out the values, beliefs, and culture of St. Augustine Prep.

• This describes general information about the position, however, should not be considered comprehensive. Aug Prep reserves the right to modify job duties or descriptions at any time.

​ Non-Discriminatory Policy

St. Augustine Preparatory Academy is an equal opportunity employer and does not discriminate on the basis of age, race, color, sex, national and ethnic origin or any other basis prohibited by law when hiring, promoting, establishing wages, or providing benefits.

As a faith-based institution based on biblical principles, St. Augustine Preparatory Academy hires employees who agree with the school's Mission Statement and Statement of Beliefs and adhere to biblical standards of conduct.

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