Clerical C - Financial Clerk - Hathaway School

Clerical C – Financial Clerk - Hathaway School Portsmouth School Department Howard Hathaway School - Portsmouth, Rhode Island Open in Google Maps This job is also posted in Rhode Island State DOE Consortium Job Board Job Details Job ID: 5964690 Application Deadline: Posted until filled Posted: Oct 19, 2026 12:00 AM (UTC) Starting Date: Immediately Job Description Title: Clerical C – Financial Clerk Reports to: Building Principal Work Year: 220 Days Work Day: 8:30AM - 4:00PM Statement of Duties This class of Clerical C – Financial Secretary is common to several schools where the duties are of similar complexity, and responsibility, but where the actual work tasks are apt to be somewhat different. Performs a wide variety of complex secretarial assignments including initiating and typing correspondence and reports, maintaining an office filing system and preparing forms and other documents with speed and accuracy. The term "may" is used to allow for individual differences, and should be taken to mean, "may not" as well. Duties are descriptive but not restrictive, and not all of the duties listed are necessarily performed by all members of the class. Supervision Incumbent works under the general direction and supervision of the building administrators. In most instances, incumbent plans and carries out regular work in accordance with standard procedures and previous training. Technical and policy matters are discussed with superior(s). Most day-to-day work is performed with a high degree of independence. Must observe office procedures, labor agreements, and state and local laws, rules and regulations. Job Environment Work at this level involves both standard and non-standard practices and procedures that require the incumbent to analyze and evaluate facts and circumstances. Incumbent is expected to process and handle a number of details with accuracy and completeness. In most instances, standard practices and general work applications govern the work activity of the incumbent, but are not always clearly applicable. The incumbent is expected to use judgment in selecting the appropriate course of action. Errors made could result in delay or loss of service, monetary loss, or legal liability. The incumbent has constant contact with the public through office proceedings and activities, answering of questions, civil process, payments, recording of checks, and discussing matters with family members. Other contacts are typically with other state, local, or educational agencies, volunteer groups, other school departments and personnel such as school secretaries and building principals. Contacts occur in person, through use of the telephone and other communications equipment and writing. The incumbent may have access to information pertaining to lawsuits against the School Department, and may have access to confidential employee records and collective bargaining matters. Incumbent works on a fixed daily shift. Position Functions The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Essential Common Functions Maintains financial and/or program records; performs arithmetical computations, including department payroll, accounts payable and receivable, perform purchasing functions for department, compile budget data and information. Maintains Student Activities Funds (SAF) accounting records, follows SAF policies and procedures, cuts SAF checks and reconciles bank statements and general cash accounts. Use of Phoenix, Quick Books, Quicken or similar accounting software to maintain SAF accounting records and perform SAF duties. Receives monies for a number of diverse purposes, record receipts into appropriate accounts, and balance receipts against postings. Tracks and compiles financial data and budget information for the principal. Makes cash deposits at the bank and reconciles deposits to the financial systems. Establishes, maintains, updates, and reviews vendor files, making changes when required. Receives, opens, screens and distributes mail to proper persons; receive telephone calls and furnish assistance to callers and office visitors. Sets up hearings and meetings; takes notes or from tape recordings transcribes them in to the form of minutes; notifies interested parties of meetings/hearings. Attends a counter or reception desk, answering routine inquiries and complaints and routes requests to appropriate staff; explains procedures and/or policies based on knowledge of school services. Prepares purchase orders, ensuring accuracy and maintenance of detailed records. Performs other duties as assigned. Minimum Qualifications Education and Experience A candidate for this position should be a high school graduate or equivalent and successfully completed courses in bookkeeping, typing, and office procedures; one (1) to three (3) years office administration experience, or an equivalent combination of education and experience. Experience and knowledge working with financial software, reconciling cash accounts, running financial reports and cutting vendor checks required. Knowledge, Skills, and Abilities A candidate for this position should have a good working knowledge of Business English, spelling and arithmetic; modem office equipment and software, practices and procedures, and basic elements of personnel management record keeping. A candidate should have the ability to make arithmetical computations and tabulations with speed and accuracy, to take and transcribe dictation, keep complex clerical records and prepare accurate reports from such records, prepare effective correspondence on routine matters and perform routine office management details without referral to a supervisor, and establish and maintain effective working relationships with other employees and the general public. Operates a variety of office equipment, including typewriter, calculator, word processor, computer and other common office machines in a timely and accurate manner. Proficiency in Google Suite, Microsoft Office (Word, Access, Excel, and PowerPoint) is required, and student information systems is strongly preferred. Ability to establish effective working relationships with staff, students, and parents. Ability to follow written and oral instructions in the completion of assigned tasks in a timely and accurate manner. Physical & Mental Requirements Work is performed primarily in an office setting. The incumbent works in a moderately noisy setting. There is minimal risk of personal injury. Physical demands generally involve standing, walking, climbing or balancing, stooping, kneeling, crouching, sitting, talking or listening/hearing, or reaching with hands and arms. Frequently weight is lifted or force exerted up to 10 lbs., occasionally weight is lifted or force exerted up to 30 lbs.; seldom is weight lifted or force exerted up to 60 lbs. The position has normal vision requirements. Equipment operated includes but is not limited to personal computers, office machines, copiers, and calculators. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this environment may be loud, depending upon the activity in the particular part of the day and location. Position Type: Full-time Salary: $26 Per Hour Job Categories Support Staff > Accounting/Bookkeeping Support Staff > Administrative Assistant Support Staff > Receptionist Support Staff > Secretary Equal Opportunity Employer The Portsmouth School Department provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Individuals with disabilities are encouraged to apply. Any person who believes they may need reasonable accommodations should contact the Director of Human Resources. Information pertaining to Title IX and how to file a report, including the Title IX Coordinator contact information and the PSD Title IX Policy, can be found on our website. About Portsmouth School Department The Portsmouth School Department (PSD) comprises four (4) schools that serve approximately 2200 students and an administration building. Portsmouth High School is a comprehensive 9-12 high school, Portsmouth Middle School 5-8, Hathaway Elementary School K-4 and Melville Elementary School PreK-4. PSD employs approximately 340 staff members including teachers, administrators, counselors, nurses, and support staff including clerks, maintenance, custodians and paraprofessionals. About the Town of Portsmouth Portsmouth is a scenic town in Newport County, Rhode Island and is the second-oldest municipality in Rhode Island, after Providence. Portsmouth boasts a total area of 59.3 square miles, of which 23.2 square miles is land, including 4,000 acres of farmland and 36.1 square miles is water and 56 miles of coastline. Most of its land area lies on Aquidneck Island, which it shares with Middletown and Newport. In addition, Portsmouth encompasses some smaller islands, including Prudence Island, Patience Island, Hope Island and Hog Island. With a population of 17,349 (2010 U.S. Census), the town has one of the most progressive farm preservation programs in New England. The local economy thrives on its boating industry including its five (5) marinas. Portsmouth is centrally located on the eastern seaboard between the major metropolitan areas of New York and Boston. Situated close to interstate highways, I-95, I-195, and 24, Portsmouth remains easily accessible to the rest of the northeast. Portsmouth is located 4 miles north of historic Newport, 22 miles east of Providence, 10 miles south of Fall River, 65 miles west of Cape Cod, 70 miles south of Boston, and 210 miles east of New York City. Job Requirements Application Requirements: Cover Letter Resume Complete transcripts from all post-secondary institutions A minimum of three current references (include current reference letters with application) National Criminal Records Check (BCI) in accordance with RIGL 16-2-18.1 *Only complete applications will be considered Associate degree preferred. Citizenship, residency or work visa required Contact Information Lisa Little 53 Tallman Avenue Portsmouth, Rhode Island 02871 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Portsmouth School Department