Grants & Foundations Coordinator

Job Description

Job Description

Classification

Full-time, Non-Exempt, Hourly

Remote: No

Typical hours of work: 9:00 AM – 5:00 PM; Monday - Friday

Reports to

Director of Development

Summary/Objective

The Grants and Foundations Coordinator plays a key role in advancing the mission of Habitat for Humanity Tampa Bay Gulfside (HFHTBG) by securing and stewarding foundation and corporate funding through strategic prospect research, grant writing, relationship management, and grant reporting. Additionally, the position is responsible for managing relationships with an existing pool of foundations. This position will maintain programs in accordance with performance targets set by the VP of Development and Director of Development.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Grants Management & Compliance

• Research, write, and coordinate the submission of grant proposals, applications, reports, and supporting documentation in accordance with funder requirements and deadlines.
• Manage the grants calendar, tracking systems, and records to ensure timely completion of proposals, reports, compliance requirements, and stewardship activities.
• Maintain accurate grant data, documentation, deliverables, and deadlines within Bloomerang and other organizational systems.
• Collaborate with program, finance, and construction teams to gather programmatic, financial, and impact information required for grant proposals and reporting.
• Monitor grant-funded activities and reporting obligations to ensure compliance with funder requirements.
• Prepare grant pipeline and performance reports for Development leadership.

Research & Funder Relations

· Research and identify prospective family foundation, corporate, and community funding opportunities that align with organizational priorities.

· Re-engage lapsed donors and funders through targeted outreach to renew support.

· Maintain and update a comprehensive grants prospect database, including application requirements, deadlines, funding history, and engagement activities.

· Assist in developing and maintaining relationships with foundation and corporate funders through regular communication, stewardship, and follow-up activities.

· Coordinate funder meetings, site visits, calls, and other engagement opportunities.

· Monitor funder priorities, trends, and guidelines and communicate relevant opportunities to the Development team.

· Prepare briefing materials, funder profiles, and research summaries to support cultivation and solicitation efforts.

Storytelling & Communications

· Develop compelling written content, including homeowner stories, impact narratives, testimonials, and program updates for grant proposals, reports, and donor communications.

· Collaborate with program, construction, and family services teams to gather stories, photos, success metrics, and participant outcomes.

· Ensure grant and donor-facing communications accurately reflect organizational impact, priorities, and branding standards.

· Maintain a library of stories, photos, and impact data to support fundraising and stewardship efforts.

General Development Support

· Provide support for fundraising campaigns, events, sponsorship initiatives, and other development activities as needed.

· Assist the Development team with prospect research for new sponsors, donors, foundations, and community partners.

· Support donor stewardship activities, including acknowledgments, impact reporting, and recognition efforts.

· Participate in department meetings and contribute to the achievement of annual development goals.

Competencies

1. Professional, enthusiastic, mission-driven personality.
2. Strong interpersonal skills and the ability to communicate effectively.
3. Ability to exercise good judgment to demonstrate an understanding of ethics related to development activities and use discretion in interactions with donors, prospects, staff, and volunteers. 
4. Equal parts of humor, integrity, compassion, and patience are necessary to foster effective working relationships with donors, families, staff, and various other constituencies. 
5. Skill in organizing resources, multi-tasking, and establishing priorities. 
6. Strong verbal and written communication skills. Presentation skills to both large and small groups.
7. Skilled in the use of software applications, including MS Office Suite.
8. Familiarity with donor database systems.

Work Environment

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.  

Physical Demands

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to use hands, reach with hands/arms, listen, and communicate. The employee must be capable of lifting and/or moving up to 30 pounds on a necessary basis, occasionally required to stand and walk for long extended periods, climb or balance and stoop or kneel.

Position Type

This is a full-time hourly, compensated position.

Education, Experience, and Attributes

· At least 2 years experience in grant writing and experience managing a grant database. 

· Bachelor’s degree in business administration or related field.

· Ability to read, analyze, and interpret general business information.

· Ability to speak and write English fluently.

· Builds constructive and effective relationships.

Other Duties

Please note that this job description is designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Habitat for Humanity Tampa Bay Gulfside (TBG) actively recruits, employs, trains, and compensates employees regardless of race, color, religion, sexual orientation, gender identity or expression, gender, national origin, age, disability, genetics, or veteran status. In addition to federal law requirements, Habitat TBG complies with applicable state and local laws governing nondiscrimination in employment in every location. This policy applies to all terms and conditions of employment, including workplace harassment.