Administrative Assistant 10-Month Deans Secretary (OE)

Administrative Assistant (Secretary II)

Compensation: $19.75/hour plus full benefits package. The hourly rate of pay is inclusive of the mandatory 4.5% retirement contribution to the Illinois Municipal Retirement Fund (IMRF).

Benefits: Full-time associates enjoy a robust selection of healthcare benefits including employer paid Life and AD&D insurance, Long Term Disability, Employee Assistance Program (EAP), as well as three medical plans to choose from including PPO and HMO plans. CUSD provides a 100% claim reimbursement program for out of pocket expenses (excluding ER services), when an employee is enrolled in our PPO plan and uses our RUSH Healthcare reimbursement program.

Anticipated Work Year & Hours: 203 days, 7:00 A.M. - 3:30 P.M. May be adjusted by administration. Union Membership: This position is represented by the Oswego Support Professionals Association (OESPA).

Job Description

To serve as an administrative assistant in the Dean's Office. The Dean's Office is a dynamic office that deals with student discipline, attendance and often serves as the location many staff and students go to for questions on a variety of topics. Duties include:

• Assist building administration with necessary clerical tasks
• Answer telephone and email and provide accurate information and/or route calls or messages to the appropriate school employee
• Assist students with a wide variety of questions/issues brought to the Dean's office and respond to parent phone/email inquiries regarding attendance, student conduct, detentions, lockers, parking, etc.
• Maintain attendance, discipline, and other areas of the Student Information System (PowerSchool) including entering data, running reports, and flagging issues that need attention
• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit

Qualifications Desired

Highly organized, flexible, and willing to work as a team to assist with priority projects. Strong background in excel, word, and Google applications. Attention to detail. Team player. Comfortable working closely with staff and students. Comfortable working in stressful situations. Ability to excel in fast paced environment. Bilingual skills helpful. Prior experience working in Deans Office related situations/environment preferred. Willing to build trusting relationships with students. Ability to exercise discretion and maintain confidentiality of all student personal information discussed in the Dean's office. Strong organizational skills. Ability to relate well to students, staff, and parents. Excellent verbal and written communication skills including tact in communicating sensitive information with parents and/or faculty/staff. Ability to work independently and multi-task. Flexibility and willingness to work as a team to assist with priority projects.