Administrative Intern

Internship Opportunity

Under close supervision, engages in various work assignments, projects, and activities of varying complexity, structured to enable the intern to gain the necessary knowledge, skills, and abilities needed to perform at a professional level; performs related duties, as required.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to the following:

• Perform a wide variety of complex, responsible, and confidential duties.
• Assist department personnel in assigned administrative, organizational, technical, and professional tasks.
• Prepare and present reports.
• Draft policies and procedures and respond to requests for information.
• Research, compile, and analyze data for a variety of administrative and departmental matters.
• Performs other related duties or projects, as assigned.

Minimum Qualifications

Education, Training and Experience Guidelines:

Proof of enrollment as an undergraduate or graduate in a college or university AND work experience paid or volunteer, which demonstrates the ability to successfully perform the duties of the internship. Major course of study may be in one of the following areas: Business Administration, Public Administration, Accounting, Architecture, Computer Science, Engineering, Urban Planning, Human Resources, Communications, OR a relative field of study. Requirements of education and experience will be evaluated based on the position.

License and Certification Requirements:

May require a Driver's License - This position does not typically require driving; however, the ability to use reliable transportation for occasional offsite duties may be necessary.

Knowledge of:

• Principles and practices of public administration.
• Principles and practices of business administration.
• Principles and practices of government accounting, budgeting, and customer service.
• Pertinent state and federal laws.
• Elements of business writing and proper use of English, vocabulary, spelling, punctuation, and grammar.
• Conducting research; completing special projects and effectively presenting information.

Skill in:

• Using initiative, discretion, and judgment within established procedures, guidelines, and rules.
• Defining problems, establishing facts, and drawing valid conclusions.
• Managing situations requiring diplomacy, fairness, firmness, and sound judgment.
• Interpreting and applying City, state, and federal policies, laws, and regulations.
• Prioritizing and scheduling workload to ensure completion within assigned deadlines.
• Providing efficient internal and external customer service.
• Communicating effectively, both verbally and in writing.
• Modern office methods, procedures, and equipment.
• Operating a personal computer and various software applications.
• Using patience, tact, and courtesy in dealing with the public; working harmoniously with departmental personnel.
• Establishing and maintaining effective working relationships with those contacted in the course of work, including City and other government officials, community groups, and the general public.
• Intermediate to advanced skills in Microsoft Office with emphasis in Microsoft Excel.
• Applying safe work practices.

Physical Demands & Working Environment

Work is performed in an office environment and in close proximity to other workers. Incumbent shall be exposed to those conditions normally encountered in a business office environment. Physical demands are light, consisting primarily of sitting, standing, and walking. Must be able to lift up to 50 pounds. Incumbent must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood. Incumbent must have the stamina to work long hours and must be willing to work an irregular schedule, which may include weekends or evenings.

Benefits

SALARY: Part-time employees are hired at an established hourly rate based on the applicable classification and salary schedule. Part-time employees are not eligible for the full-time employee benefit package or merit-based salary increases, except as specifically provided by City policy, resolution, or applicable law. RETIREMENT – MANDATORY DEFERRED COMPENSATION 457 PLAN: Part-time employees are subject to a mandatory public retirement plan for purposes of Section 3121(b)(7)(F) of the Internal Revenue Code. Pre-tax contributions are withheld at a rate of 7.5% of Federal Taxable Gross and are directed to the Guaranteed Fixed Fund. Contributions and accrued interest become available following separation from employment with the City of Victorville, as provided in the City of Victorville Deferred Compensation Plan Document maintained by Human Resources. SICK LEAVE: Part-time employees are eligible for up to 40 hours (five paid sick days) of paid sick leave per year, subject to applicable eligibility and accrual requirements. Sick leave is available for use after 30 calendar days of employment, consistent with applicable law and City policy. SICK LEAVE PAYOFF: Non-represented part-time employees who maintain a minimum balance of 72 hours of accrued sick leave and have completed five years of continuous part-time service with the City may be eligible for an annual sick leave payoff. The maximum payoff is 72 hours and is processed each December, subject to the City's applicable sick leave payoff scale and requirements. BILINGUAL PAY: Upon recommendation of the Department Head and based on departmental need, part-time employees who demonstrate proficiency in a qualified foreign language may receive $50 per month in bilingual pay. Employees must successfully complete the City's required written and oral examination. Spanish is currently the qualified language. TUITION REIMBURSEMENT: Effective July 1, 2026, eligible part-time, non-represented employees may qualify for tuition reimbursement after one year of part-time service, up to a maximum of $2,500 per fiscal year, subject to the same applicable terms and conditions as the full-time non-represented employee tuition reimbursement program. LEAVE BENEFITS: Eligible part-time employees may receive Paid Parental Leave, Bereavement Leave, and Reproductive Loss Leave, subject to applicable eligibility requirements and City policy. Paid Parental Leave provides eligible employees with up to four weeks at 60% of weekly earnings. Eligible part-time employees may receive up to 56 hours of paid bereavement leave per occurrence. Reproductive Loss Leave is available to eligible employees following a qualifying reproductive loss, with available paid leave usable during the applicable leave period. BENEFITS DISCLAIMER: The benefits summarized above are intended as an overview and are not a complete description of all benefits available to City employees. Benefits are subject to applicable laws, City resolutions, policies, plan documents, eligibility requirements, and may be amended or changed by the City.