Talent Acquisition Coordinator

Job Description

Job Description

Title: Talent Acquisition
Coordinator
Location: One M&T Plaza,
Downtown Buffalo, NY
Schedule: 40 hours/week, generally
8:00 AM to 5:00 PM, Monday through Friday
Onsite: 4 days onsite / 1 day
remote. Four onsite days are firm.
Contract Length: Initial contract expected
through approximately February, with likely evaluation/extension through April

This role supports M&T Bank's enterprise Talent Acquisition
organization and is primarily responsible for interview
scheduling and coordination across the bank . Approximately 90% of the role is interview scheduling , working closely with
recruiters, hiring managers, candidates, executive administrators, and
occasionally travel resources to keep the interview process moving quickly and
smoothly.

The workload will be a mix of
high-volume, straightforward scheduling and more complex coordination . Simple interviews may
involve quickly coordinating virtual availability, while complex searches can
require aligning multiple senior leaders, executive assistants, candidate
travel, onsite logistics, and changing schedules. The manager will ultimately align
the coordinator's desk to the individual's strengths.

Key Responsibilities

·         Manage
interview scheduling requests across assigned M&T business areas while also
serving as a flexible "utility player" when volumes shift.

·         Coordinate
interviewer, hiring manager, recruiter, and candidate availability.

·         Handle
both high-volume scheduling and complex
interview logistics , including urgent reschedules and multi-interviewer
panels.

·         Manage
candidate communications throughout the interview scheduling process.

·         Maintain
an Excel-based tracker to ensure requests,
follow-ups, and outstanding scheduling items do not fall through the cracks.

·         Coordinate
complex onsite interviews that may involve executive assistants, candidate
travel, hotels, transportation, lunches, tours, and multiple senior-level
interviewers.

·         Partner
closely with recruiters when the requested interview schedule cannot be
accommodated and help identify practical alternatives.

·         Prioritize
competing requests and move quickly enough to prevent scheduling delays from
putting candidates at risk.

Volume

The workload varies substantially based on complexity:

·         High-volume / straightforward scheduling: potentially around 40 interview requests per day

·         Complex scheduling: approximately 10 to 15
per day

·         The
new hire should expect a mix of
both ,
with assignments adjusted based on their capabilities and strengths.

Required Qualifications

·         Minimum
2 years of higher education and/or
professional work experience .

·         Candidates
without a four-year degree can qualify with at least 2 years of work experience .

·         Candidates
with a four-year degree should still have some professional work experience.
The manager does not view someone with
absolutely no professional experience as an ideal fit.

·         Strong
customer-service orientation with a candidate-first
mindset .

·         Excellent
organization and attention to detail.

·         Ability
to prioritize and manage numerous competing responsibilities in a fast-paced
environment.

·         Strong
critical-thinking and problem-solving skills, particularly when schedules
change or standard solutions will not work.

·         Strong
interpersonal and communication skills.

·         Basic
Excel proficiency, including entering, organizing, copying, pasting, and
maintaining information.

·         Must
be comfortable working onsite in downtown
Buffalo four days per week .

Preferred Qualifications

·         Previous
recruiting, interview scheduling, coordination, administrative, or HR
experience.

·         Previous
experience specifically coordinating interviews is preferred but not required .

·         Experience
working in a fast-paced corporate or professional environment.

·         Experience
coordinating calendars across multiple stakeholders or senior leaders.

·         Exposure
to recruiting systems or applicant tracking systems.

Technical Environment

Required Knowledge

No advanced technical background is required.

Candidates need:

·         Basic
Excel proficiency

·         Comfort
navigating multiple systems

·         Ability
to track detailed information accurately

·         General
comfort learning workflow and recruiting technology

Benefits:
Employee Ownership (ESOP): Eligible employees have an ownership stake in the company, allowing them to share in the organization's long-term success.
Competitive Compensation: Market-driven salary packages with opportunities for annual performance bonuses.
Comprehensive Health Benefits: Medical, dental, and vision coverage for employees.
401(k) Retirement Plan: Helps employees build long-term financial security.
Paid Time Off: Vacation and personal time to support work-life balance.
Career Growth Opportunities: Work on large-scale projects with clear paths for professional development and advancement.