Assistant to the CEO

Location: Austin, TX as homebase however this is a fully traveling position from time of start through ~February 2027 (depending on production schedule). Compensation: This is an hourly paid position with a base salary of ~$65,000 - $75,000 with an approximate annual salary of $125,000 Hours: This role will require between 60-70 hours/week Relocation assistance to Austin, TX may be available based on performance after production has ended Start timing: Immediate opening; applications will be reviewed on a rolling basis About 26 Keys Productions 26 Keys Productions is a dynamic, fast-paced production company dedicated to creating premium content that inspires and entertains. We are a small but mighty team passionate about storytelling, creativity, and operational excellence. Position Overview 26 Keys Productions is seeking an experienced, highly organized, proactive Assistant to the CEO based in Austin, Texas. Reporting to the Executive Assistant to the CEO and working closely with the CEO, this person will serve as a key member of the CEO’s support team, providing highly hands‑on assistance across professional, personal, travel, family, and production‑related needs. This is an immersive, service‑oriented role for someone who takes ownership, thrives in a fast‑moving environment, and can operate confidently when plans, locations, and priorities shift. The successful candidate will anticipate needs, maintain exceptional attention to detail, resolve issues before they elevate, and follow responsibilities through to completion with limited oversight. The ideal candidate has prior experience supporting a senior executive, producer, showrunner, or principal within the film and television industry. Direct familiarity with productions, shoots, set operations, and the pace of entertainment work is required. This position requires frequent domestic and international travel, including travel on short notice and extended periods away from Austin. The near‑term schedule is expected to be especially travel‑intensive before becoming more Austin‑based. The role also requires flexibility to work a non‑traditional and variable schedule. Depending on travel, production, and business needs, the schedule may regularly include long days, evenings, weekends, holidays, and weeks that exceed a traditional 40‑hour schedule. Key Responsibilities: Partner closely with the Executive Assistant to support the CEO’s day‑to‑day professional and personal needs and ensure priorities are executed seamlessly. Work directly with the CEO as a trusted, highly responsive member of the executive support team. Coordinate and manage complex domestic and international travel logistics, including flights, accommodations, ground transportation, itineraries, reservations, and other travel‑related needs. Provide on‑the‑ground support during travel, events, productions, and shoots, independently managing logistics and resolving issues as they arise. Own delegated tasks, follow‑ups, scheduling, and ongoing priorities, proactively tracking outstanding items through completion and ensuring nothing falls through the cracks. Provide personal support to the CEO and family, including errands, reservations, packing and unpacking, shipments, purchases, appointments, and other logistical needs. Coordinate with the Estate Manager and other members of the executive support team on family logistics, schedules, travel, and priorities as needed. Coordinate with internal team members, production personnel, vendors, representatives, and other external partners on behalf of the CEO and Executive Assistant. Assist with calendar management and meeting coordination, including anticipating scheduling conflicts and helping ensure the CEO is appropriately prepared. Track expenses, receipts, purchases, shipments, and other administrative items with accuracy and attention to detail. Anticipate needs, identify potential issues, and proactively develop solutions before problems arise. Maintain the highest level of confidentiality and discretion when handling sensitive personal, business, family, and production-related information. Support special projects, productions, events, and seasonal initiatives as needed. Serve as a reliable extension of the Executive Assistant and CEO, exercising sound judgment and representing 26 Keys Productions professionally in all interactions. Build working knowledge of the CEO’s preferences, routines, priorities, and professional obligations to provide increasingly anticipatory support. Remain calm and resourceful when schedules change, travel is disrupted, or production needs evolve with little notice. Navigate ambiguity and shifting priorities without requiring rigid processes or extensive direction. Maintain a service‑oriented, team‑first approach and step in wherever needed to help the executive support and production teams succeed. Qualifications: Based in or willing to relocate to Austin, Texas full time. Able to work onsite and travel domestically and internationally on short notice for extended periods. 3–5+ years of progressively responsible experience in an executive assistant, personal assistant, or comparable high‑level support role. Prior professional experience within the film and television industry is required. Working knowledge of production environments, shoots, set operations, and entertainment‑industry workflows is required. Experience supporting a senior entertainment executive, producer, showrunner, or other high‑profile principal is strongly preferred. Demonstrated ability to independently manage responsibilities, prioritize competing demands, and follow assignments through to completion. Exceptional organizational and time‑management skills with meticulous attention to detail. Strong ability to anticipate needs, exercise sound judgment, and proactively solve problems. Ability to stay effective when information is incomplete, priorities change quickly, or established processes are not available. Excellent written and verbal communication skills and the ability to interact professionally with executives, talent, representatives, production personnel, vendors, and family members. Collaborative, team‑oriented mindset with the ability to work effectively within a small, close‑knit organization. A proactive, self‑starting approach and a willingness to assist outside narrowly defined responsibilities when business, production, travel, or family logistics require it. Comfortable with frequent travel, including extended periods away from Austin. Comfortable working a variable, non‑traditional schedule that may include long weeks, evenings, weekends, and holidays when necessary. High degree of professionalism, emotional intelligence, discretion, and confidentiality. Consistently professional judgment, communication, and representation in internal and external interactions. Valid driver’s license, valid passport, and reliable transportation. Genuine interest in entertainment, storytelling, and the work of 26 Keys Productions. Compensation and Benefits: Base salary of $65,000–$75,000 , commensurate with experience. Overtime compensation as applicable. Total annual cash compensation may be approximately $125,000 , depending on actual overtime hours worked. Full employer‑paid platinum medical insurance for the employee. Dental and vision coverage available. Eligibility for the company’s 401(k) plan after six months. Employer match of up to 3.5%, subject to the plan’s one‑year cliff‑vesting terms. Paid vacation. Paid sick leave. Company holidays. Frequent domestic and international travel associated with the role. Opportunity for professional growth and increased responsibility within a growing, creative production company. Work Environment and Schedule This is not a traditional 9-to-5 position. The Assistant to the CEO must be available and responsive when business, travel, family, event, or production needs require support. Hours will vary, and candidates should be prepared for an intensive workload that may reach 60–70+ hours in especially busy travel or production periods. Travel may arise on short notice and can involve extended domestic or international stays. Candidates should carefully consider whether they are comfortable with the level of flexibility, responsiveness, travel, and hands‑on personal support this role requires. What Success Looks Like A successful Assistant to the CEO creates order around rapidly changing priorities, anticipates what is needed before being asked, and makes travel, production, personal, and business logistics feel seamless. They earn trust through follow‑through, discretion, judgment, accuracy, and a consistent willingness to take ownership. They are equally comfortable coordinating a complex international itinerary, assisting during a production, tracking a shipment or purchase, managing a personal errand, resolving an unexpected travel issue, or supporting a last‑minute schedule change. They are not dependent on rigid structure and do not allow important details to fall through the cracks. Additional Job Application Terms This job is part of LinkedIn’s Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia. We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search. #J-18808-Ljbffr 26 Keys Productions