Assistant Superintendent

Job Description

Job Description

Position Summary: The Assistant Superintendent supports the Superintendent team by strengthening quality control, field documentation, punch list execution, and inspection coordination across assigned homes and communities. The role exists both to support succession planning for future Superintendent transitions and to provide added field capacity so quality processes, inspections, documentation, and punch list management are completed consistently and on time.

This position builds future field leadership by developing a strong construction professional who learns Bear Homes’ standards, trade expectations, quality control processes, homeowner communication practices, and field management responsibilities. By taking day‑to‑day quality verification, documentation, inspection coordination, and punch follow-up off the Superintendent’s plate, the Assistant Superintendent helps ensure every home meets Bear Homes’ standards before walk-throughs, orientation, and closing—reducing warranty callbacks, improving construction quality, protecting closing dates, and strengthening the company’s future leadership bench.

Key Responsibilities; 

Quality Control

• Conduct systematic quality control inspections at each major construction stage, including pre-drywall, pre-paint, pre-final, and other company-designated milestones
• Identify defects, inconsistencies, incomplete work, and deviations from company standards before they compound into larger issues
• Document all findings with photos, location, trade responsible, required corrective action, due dates, and completion status in the company's approved field management system, including BuilderTrend, Smartsheet, or other designated platforms
• Verify corrective work is completed and re-inspect before sign-off
• Ensure required quality control checklists are completed, documented, and uploaded at each required construction milestone
• Follow up with Superintendents and trade partners when required documentation, photos, inspections, or sign-offs are missing or incomplete
• Help standardize defect documentation and tracking processes across all homes and communities
• Identify recurring defects by trade, floor plan, construction stage, or community and report patterns to the Superintendent and General Superintendent for root-cause resolution

Punch List Management

• Create, maintain, and manage the master punch list for each assigned home
• Coordinate with trade partners to complete punch items within timelines required to protect customer closing dates
• Conduct homeowner pre-closing walks, or support the Superintendent in doing so, to document and manage buyer punch items
• Maintain a single source of truth for punch status and completion tracking
• Verify completion of punch items with supporting documentation and photos
• Escalate any punch item at risk of impacting the closing date to the Superintendent immediately
• Track recurring punch list trends and recommend process improvements when appropriate

Inspection Coordination

• Schedule and coordinate municipal, third-party, lender, energy, and other required inspections
• Prepare sites and documentation in advance to maximize first-time inspection pass rates
• Track inspection results and maintain inspection records by home and community
• Coordinate correction and re-inspection activities when required
• Monitor inspection failures and identify recurring issues requiring operational improvement

Field Documentation and Process Compliance

• Maintain accurate and current field records for assigned homes
• Ensure required construction photos, inspection reports, quality control records, punch list updates, and milestone documentation are completed on time
• Support consistent use of company field management systems and documentation processes
• Provide management with timely visibility into quality, punch, inspection, and construction readiness status
• Help establish and maintain documentation standards that improve accountability and reduce reliance on verbal updates
• Assist in developing and maintaining field checklists, forms, and documentation procedures

Field Support

• Assist Superintendents with daily site monitoring and construction progress verification
• Support trade coordination efforts and follow-up activities
• Monitor jobsite cleanliness and organization
• Assist with enforcement of company construction standards and expectations
• Serve as a secondary point of contact for homeowners regarding quality and punch-related matters while keeping the Superintendent fully informed
• Avoid making commitments regarding pricing, upgrades, schedule changes, warranty coverage, or scope modifications unless approved by management

Superintendent Development and Succession Support

• Shadow and learn from Superintendents and the General Superintendent regarding all phases of residential construction management
• Develop working knowledge of production schedules, construction sequencing, quality standards, inspections, trade management, and homeowner communication
• Learn Bear Homes' construction processes from groundbreaking through closing and warranty turnover
• Assume progressively greater responsibility as experience and competency develop
• Serve as a future bench-strength candidate for Superintendent responsibilities
• Help preserve institutional knowledge through documentation of learned best practices, recurring field issues, and process improvements
• Participate in training and development activities designed to prepare for future field leadership opportunities

Safety Compliance

• Follow and enforce all site safety requirements and PPE standards
• Report unsafe acts, conditions, or behaviors immediately
• Assist in maintaining safe, organized, and professional job sites
• Promote a culture of safety among employees, vendors, and trade partners

Continuous Improvement

• Recommend updates to scopes of work, checklists, quality standards, and procedures when recurring issues indicate process gaps
• Assist in identifying opportunities to reduce warranty callbacks and construction defects
• Provide input regarding trade partner quality, responsiveness, and performance
• Participate in process improvement initiatives designed to strengthen construction quality and consistency

Core Compentencies:

• Quality
• Planning & Organization
• Problem Solving & Dependability 
• Technical Skills
• Communication & Customer Focus

Qualifications:

• 2-5 years of residential construction, trade, warranty, quality control, field coordination, or Assistant Superintendent experience preferred.
• Candidates with strong field aptitude, organization, attention to detail, and a demonstrated desire to grow into a Superintendent role may also be considered.
• High school diploma or equivalent required.
• Construction-related education, certifications, or coursework preferred.
• Ability to read and interpret construction plans, specifications, and blueprints.
• Working knowledge of residential construction practices, materials, and building codes.
• Experience using construction management and project tracking software preferred.
• Proficiency with Microsoft Office applications.
• Strong organizational, communication, and follow-through skills.
• Ability to manage multiple homes, priorities, and deadlines simultaneously.
• OSHA 10 certification preferred but not required.

Physical Demands and Work Environment:

• Continually required to stand and walk on active construction sites.
• Frequently required to climb, balance, bend, kneel, stoop, and inspect work in progress.
• Continually required to communicate verbally and in writing.
• Frequently required to utilize visual acuity to inspect construction quality and review plans and documentation.
• Occasionally required to lift, push, or carry items up to 50 pounds.
• Occasionally required to work in elevated or confined areas.
• Continual exposure to outdoor weather conditions.
• Occasional exposure to loud noise, dust, and airborne particles.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bear Real Estate Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.