Temporary Human Resources Administrator

Temporary Human Resources Administrator

This is a job description for temporary assistance for the HR team. Overall, there will be specific assigned duties, as well as ad-hoc assignments provided. Below is the job description for a full-time role, but priorities will be determined daily and weekly, since so much of the HR team's work is based on demand. This temp role will last until August 2026.

Reporting directly to the Associate Director of Human Resources, with a dotted line report to the Human Resources Associate & Learning and Development Lead, the Temporary Human Resources Administrator is directly responsible for daily administrative and HR duties for the Human Resources office at the Juilliard school. The incumbent assists with onboarding, record maintenance, and provides administrative and high-level customer service support to all employees.

The Temp HR Administrator embodies a warm presence, a mindset of learning, and a sincere joy of helping the HR team and Juilliard employees. This role will focus on the proactivity and follow-through with responsibilities including, but not limited to: completion of wage forms, I-9s, credit card reconciliation, paying invoices, budget tracking, data entry in Cadence system, processing employee payroll changes (transfers, rehires, corrections) in ADP, and other related administrative tasks.

The rate for this role is $23.00-$25.00 per hour.

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school's mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other's company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities:

Customer Service

• First point of contact assistance with walk-ins to the office and calls on HR extension
• Maintain an engaging and welcoming office environment with professionalism

Onboarding/Hiring

• Complete onboarding tasks for new employees including temporary employees, monitoring background checks, completion of section 2 of I9s as well as diligently following up with candidates on missing information; assisting new hires with their onboarding checklists
• Moves new Overhires, Guests, Faculty Substitutes, Non-Student Accompanists, Hire Juilliard Performers, Mentors, & Apprentices through appropriate onboarding phases and ensuring completion of onboarding tasks
• Keep spreadsheets up-to-date continuously with appropriate onboarding information

Cadence / HCM Tasks

• Assisting employees with inquiries on timecard entries, PTO balances, entering time off, and any other self-service items
• Review/approve manager changes in Cadence
• Review/approve jury duty and bereavement entries
• May support with Benefits inquiries and respond to Benefits tickets as needed

Support/Office Management

• Job Postings in absence of HR Administrative Assistant
• Assists HR Associate and L&D Lead with the planning and execution of special events such as All Staff and Faculty meetings, Block Party, and other HR-led community-wide events
  • Set-Up, Maintenance, & Breakdown of events
  • Support leading up to events, which may include, but is not limited to: outside shopping for events
• Provides administrative support to the HR department, data entry in Cadence system
• Completion of employment verification letters
• Supports in responding to HR inbox inquiries
• Updating employee files
  • Offer letters
  • Resumes / cover letters
  • Discipline
  • Promotions
  • Other related documents, excluding benefits
• Performs other related duties as assigned

All HR Team Members Share These Responsibilities:

• Quick Cadence information retrieval
• Respond to walk-ins / triage inquiries
• I9 administration
• Employee events and engagement efforts
• Unending commitment to learning & growing our practice/expertise
• Knowledge and adherence to various deadlines (payroll. Finance, legal, i9)
• Analyzes decisions with forethought to the downstream impact
• Documents budget process
• Professional manner at all times
• Acts as a resource for School staff

Minimum Requirements:

• A Bachelor's degree from an accredited institution of higher education
• Minimum of 1-2 years' related experience
• Exhibits absolute discretion with highly sensitive and confidential HR and payroll information.
• Must be able to demonstrate excellent organizational, analytical, critical thinking, interpersonal, written and oral communication skills, with a keen eye and superior attention to detail and quality assurance.
• Microsoft Office Suite skills: Word, Outlook, Excel, Power Point, etc.
• Strong interpersonal and communication skills, ability to interact with a wide variety of people, and has a collaborative style that encourages teamwork and cooperation beyond the immediate team to the broader organization.
• Must be able to independently identify priorities within multiple assignments in a high-volume, short-deadline environment, and be able to work with diplomacy and efficiency in such an environment.
• Understanding of the mission of The Juilliard School as well as the School's commitment to equity, diversity, inclusion, and belonging

Preferred Background:

• HR, Hiring, Program Administration, or Payroll experience
• Experience using specific Oracle Cloud HCM modules (e.g. Recruiting, Core HR, Time & Labor, Learning, Talent Management)
• Ability to write and run report queries

Nondiscrimination Policy:

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.