Accounts Payable Manager

Accounts Payable Supervisor

The Accounts Payable Supervisor works closely with the Accounting Department on various day-to-day projects, reports and activities within the function. Primary responsibilities include:

• Assisting with hiring, supervising and training Accounts Payable staff, managing through coaching, mentorship, performance meetings and on-going feedback.
• Responsible for the payable accounting function and the oversight of A/P team, ensuring all A/P processes, systems and policies, internal controls, and auditing processes are followed.
• Processing of approval invoices, payment vouchers, capital expenditure request and check request
• Reconciling of purchase orders and stock receipts to vendor invoices and responsibility of working with the purchasing and receiving departments to rectify any discrepancies.
• Reconciliation of vendor statements to open A/P
• Maintaining up to date and accurate Vendor Records including contracts and W-9 forms
• Preparation of 1099 forms at year end
• Providing training of systems and procedures; checking for correct allocation of account coding and expense type, taxable vs. nontaxable, and use tax appropriateness
• Assisting the Controller and Assistant Controller in month-end activities and financial analysis.
• Preparing monthly journal entries as requested by the Finance team
• Reviewing of purchase journal, identifying and correcting errors, taking appropriate corrective action
• Comparing and analyzing results and variances; identifying trends; recommending actions and assisting in implementation
• Reconciling General ledger accounts and transactions by comparing and correcting data.
• Providing information to management by assembling and summarizing data, preparing reports or analysis and recommendations if needed.
• Preparing various daily and monthly routine reports to management and outside agencies
• Assisting office staff as needed and developing procedures to improve the processes and flow within the accounting office.
• Updating job knowledge base within the office - documenting procedures, training employees
• Maintaining highest standards of quality control in processing and reporting financial information given time and resources. Quality control will be defined by degree of accuracy, completeness, thoroughness and timeliness.
• Fostering a creative and productive work environment.
• Miscellaneous duties as assigned.

Requirements include:

• Bachelor's degree in Accounting
• Construction Industry experience a plus.
• 5+ Years of experience in AP Management with a proven track record of leading high-performing teams
• ERP experience
• Strong computer skills: Word, Excel, PowerPoint, Outlook
• Ability to multi-task and work in high pressure environment
• Strong analytical and problem-solving skills
• Ability to follow through on commitments and projects
• Strong planning, organizational, and administrative skills
• Strong communication skills and ability to negotiate
• Detail oriented.
• Strong judgment in interpreting situations and prioritization

Compensation $90,000- $115,000

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.