Office Assistant

Job Description

Job Description

Description:

St Mary Magdalene Parish in Dever is seeking a part-time Office Assistant to assist the Pastor/Vicar and the Operations Manager in the administration of the Parish. Our office is open from 9am-2pm Monday, Tuesday and Thursday and Wednesday from 9am-4pm. The Office Assistant works approximately 20-29 hours per week within these times.

• General Office Responsibilities
  • Help maintain the calendar, schedule, and facility use of the Parish.
  • Be familiar with the Archdiocesan Pastoral Handbook and the Parish Handbook to accurately communicate this information with others.
  • Other items as assigned
• Office Support
  • Sacramental Administration
    • Assist in the maintenance of the Parish's Sacramental Records by keeping them up to date within the celebration month.
    • Assist in the organizing and recording of documentation for sacramental, liturgical, and catechetical needs.
  • Parish Life
    • Assist in keeping the Parish Calendar and bulletin boards current and relevant.
    • Assist, when asked, in the preparation and translation of the weekly bulletin
  • Business Support
    • Timely entry of weekly collection/deposit information
    • Timely entry of membership data information, including new records, contribution records, etc.
    • Timely preparation of check requests based on liabilities recorded on collection/deposit sheet (e.g. Special Collections, etc.)
    • Weekly Contribution Report generation for Operations Manager
    • Reconciliation assistance between deposit information, contribution records and accounting system
    • Other items as assigned/requested by Operations Manager to support the accurate accounting of financial information

Other administrative support

• Ability to Open and close the office in compliance with the regular office hours.
• General knowledge of filing system, supply locations, and regular tasks and rhythms of parish life.
• Serve as an administrative contact, when needed, for parishioners by answering phone, door and receiving guests to the Parish Offices during regular office hours.
• Translate relevant communications and liturgical and ecclesial texts as needed.

• A working knowledge of both the English and Spanish language.
• A working knowledge of Windows (especially file organization), and Microsoft Office 365
• Must be a practicing Catholic in good standing with the church and eager to carry out the mission of the church.
• Must keep high personal standards and moral conduct that demonstrates and communicates the Catholic faith in a variety of situations.
• Strong communication and people skills are required to meet strangers at the door and quickly assess their needs.
• Ability to maintain confidentiality and exercise sound judgment
• Ability to work collaboratively with clergy, staff, volunteers, and parishioners

• Ability to sit for extended periods

This job description outlines the essential functions of the role and may be supplemented by additional responsibilities consistent with the scope and authority of the position and the mission of the church.

This position will be posted until August 7, 2026.