Admission Operations Assistant

Admission Operations AssistantThe purpose of this position is to provide support to the functions of the admission office and assist prospective students and their families. While the position is mainly a behind-the-scenes role, there will be events, and other as needed moments when this position is called upon to be more forward facing.Success Factors: Candidates for this position should be focused, highly organized, self-motivated, detail oriented, adaptable to change, able to multitask efficiently and possess strong interpersonal communication skills. Spanish speaking ability is preferred but not required. Experience with the Slate CRM preferred but not required.Essential Job Functions:DATA ENTRY/PROCESSING: Daily processing of application documents. This can include applications, transcripts, resumes, essays, references, and more. Other records maintenance duties may include scanning, copying, printing and filing. Provide careful attention to detail to ensure accurate data and records are maintained. Ability to use the Slate CRM to assist counselors or prospective students with questions about documentation is essential. All Operations team members will be able to complete all processing/data entry types, however, each member will have area(s) assigned as their primary duty.PHONE/TEAMS/EMAIL OPERATIONS: Alert and notify staff of guest arrivals and any special needs. Quickly respond to the immediate needs of calls coming in and route to the appropriate person on campus. Utilize various modes of communication when working with colleagues and prospective students and their families.CUSTOMER SERVICE: Greet and assist campus guests (both scheduled and walk-in visitors) and provide information regarding campus visits, application process, academic and extracurricular programs at Bethel, and local area attractions, as well as directing guests to other offices on campus. When fielding phone calls, provide the same level of customer service over the phone as when a family is in person.KNOWLEDGE BASE: Stay abreast of campus and community news, specifically in regards to questions visitors or callers may have.STUDENT WORKERS: Assist in managing student workers.CAMPUS VISITS AND SPECIAL EVENTS: Assist the admission visit and events coordinator with customer service related duties involving individual campus visitors and also assist with set-up for new student registrations and other large admission events.SPIRITUAL DEVELOPMENT: Encourage the spiritual growth, development and care for self and colleagues.Performance ExpectationsBe a self-starter and have the ability to handle multiple tasks without supervisionTake direction and work well with others and independentlyWork under the stress of deadlines while balancing multiple obligations and use available time/resources effectively to fulfill commitmentsContribute quality and dependable work performance with thoroughness and accuracyProductively adapt to change, -as well as unexpected situations, and handle other tasks as assignedMaintain a high level of confidentialityRespectfully resolves conflictFoster open communication and encourage positive work relationshipsEncourage colleagues and promote high morale by having a positive attitudeCultivate positive relationships between and among the campus community and outside constituencies as appropriateDemonstrate ability to work with a wide variety of people and personalitiesDisplay a commitment to promote diversity in student programming and employee work environmentsFollow all personnel and departmental policies and proceduresFully participate in and contribute to the accomplishments of office missions and goalsProcess student information in accordance with FERPA regulationsModel a committed Christian lifestyle per the College's Lifestyle CovenantFunction with honesty and integrity regarding tasks and interpersonal relations based upon professional standards established by NACCAP and NACACJob Knowledge, Skills and Abilities Required:Must be able to work well with others and provide helpful and friendly customer service/hospitality to all admission constituentsProfessional appearance and demeanorKnowledge of and experience with computer systems, programs and MS applications including Word and ExcelFamiliarity with database management functions, as well as excellent typing skillsDemonstrate ability to efficiently and effectively solve problems and initiate and implement projects independentlyPossess outstanding organizational skills and must be detail-orientedMust be able to disseminate information clearly and accurately when communicating with prospective students, campus guests, co-workers and external constituentsProficient in the use of office equipment such as multi-line phone system, copier, printer, shredder, scanner, etc.Continually learns new things to enhance efficiency for team as a wholeAdditional InformationAbout Bethel UniversityFor more information, visit our website at University does not discriminate on the basis of race, color, age, sex, disability, national or ethnic origin in employment opportunities, in keeping with applicable state and federal laws. In keeping with the mission of the institution, Bethel University seeks applicants with a strong commitment to the values and lifestyle of evangelical Christianity and who profess a personal relationship with Jesus Christ. As a Christian institution, we require faculty and staff to adhere to the University's Lifestyle Covenant and to enforce a religiously based statement of responsibilities for all University employees. Women and minorities are encouraged to apply. Bethel University, as an educational institution operating under the auspices of the Missionary Church, reserves the right to prefer employees on the basis of religion (Title VII, Sections 702-703, United States Civil Rights Act of 1964 as amended).