Associate Project Manager

Job Title: Associate Project Manager (Contract)

Location (city, state): Remote (United States)

Industry: Events, Nonprofit, Mission-Driven Organizations

Pay: $35–$45/hour

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Apply Directly -

About our client:

Addison Group is partnering with a mission-driven organization seeking an experienced Associate Project Manager to support the planning and execution of a large-scale international conference. This is a fully remote contract opportunity for a highly organized professional who excels at coordinating complex projects, managing multiple stakeholders, and ensuring deadlines are met in a fast-paced environment.

Job Description:

The Associate Project Manager will serve as a key operational partner, supporting event planning and project execution across multiple workstreams. This individual will be responsible for maintaining project timelines, coordinating communications, tracking deliverables, and ensuring all event-related activities remain organized and on schedule leading up to a major international convening.

Key Responsibilities:

• Coordinate project timelines, milestones, and deliverables across multiple concurrent initiatives.
• Maintain project plans and task tracking systems using Asana or similar project management tools.
• Manage communications with speakers, facilitators, vendors, and internal stakeholders.
• Coordinate scheduling, calendar invitations, and meeting logistics.
• Track presentation materials, session requirements, speaker assets, and event deliverables.
• Ensure project deadlines are met and proactively identify potential roadblocks.
• Partner closely with leadership to provide status updates and keep projects moving forward.
• Support event logistics before, during, and after the conference.
• Assist with post-event follow-up, documentation, and stakeholder communications.

Qualifications:

• Minimum of 3 years of experience in project coordination, project management, event planning, or a related field.
• Proven ability to manage multiple priorities and deadlines simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Experience working independently with minimal supervision.
• Excellent written and verbal communication skills.
• Proficiency with Asana, Monday.com , Trello, Smartsheet, or similar project management platforms.
• Strong knowledge of Google Workspace.
• Experience coordinating with external stakeholders and senior-level professionals.

Additional Details:

• Fully remote contract assignment through November.
• Core business hours aligned with U.S. time zones.
• Occasional early morning meetings may be required to accommodate international stakeholders.
• Peak activity will occur in the weeks leading up to the event.
• Potential opportunity for travel to support the event onsite.

Perks:

• Fully remote work environment.
• Opportunity to support a high-profile international event.
• Significant ownership and autonomy in the role.
• Collaborative and supportive team culture.
• Exposure to executive-level stakeholders and cross-functional teams.
• Meaningful, mission-driven work with global impact.
• Potential travel opportunity.