A/P Specialist

Accounts Payable Specialist

Reports To: Accounting Manager

FLSA Status: Full-time, Exempt

Location: Hybrid based in Denver, CO

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POSITION SUMMARY:

The Accounts Payable Clerk supports the day-to-day accounts payable function by ensuring vendor invoices and payments are processed accurately, timely, and in accordance with company policies and procedures. This role is responsible for reviewing and entering invoices, maintaining vendor records, resolving discrepancies, and supporting payment processing and reconciliation activities.


The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment with a high volume of transactions. This position works closely with vendors, field operations, and internal business partners to resolve issues, maintain accurate financial records, and help ensure the accounts payable function operates efficiently and effectively.


KEY RESPONSIBILITIES:

• Invoice Processing: Review, code, and enter vendor invoices accurately and timely, ensuring appropriate documentation, coding, and approvals are in place prior to payment.

• Payment Processing: Support weekly payment runs, including checks, ACH payments, and other approved payment methods, while ensuring payments are properly authorized and documented.

• Vendor Management: Maintain accurate vendor records and assist with vendor setup, updates, and documentation in accordance with company procedures.

• Issue Resolution: Research and resolve invoice discrepancies, duplicate invoices, missing approvals, payment inquiries, and other accounts payable issues.

• Account Reconciliation: Assist with vendor statement reconciliations and research outstanding or aged items to ensure accounts remain accurate and current.

• Internal Partnership: Communicate with field and corporate teams to obtain approvals, clarify expenses, resolve discrepancies, and ensure invoices are processed efficiently.

• Documentation & Recordkeeping: Maintain complete and organized accounts payable records and supporting documentation in accordance with company retention requirements and internal controls.

• Month-End Support: Assist with month-end close activities, including identifying outstanding invoices, researching open items, and providing documentation as requested.

• Controls & Compliance: Follow established accounts payable procedures and internal controls and escalate unusual transactions, discrepancies, or potential concerns appropriately.

• Process Improvement: Identify opportunities to improve accounts payable processes, accuracy, organization, and efficiency as the business continues to grow.

• Perform other accounting and administrative duties as assigned.

QUALIFICATIONS:

• Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

• Experience: 1-3 years of accounts payable, accounting, bookkeeping, or related financial administrative experience preferred; experience working in a high-volume, multi-location organization preferred.

• Accounting Knowledge: Working knowledge of basic accounting principles and accounts payable processes.

• Attention to Detail: Strong attention to detail with a demonstrated commitment to accuracy and completeness.

• Organization: Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines.

• Problem Solving: Ability to research discrepancies, identify issues, and follow through to timely resolution.

• Communication: Strong written and verbal communication skills with the ability to professionally interact with vendors and internal business partners.

• Technical Skills: Proficiency with Microsoft Office, particularly Excel and Outlook; experience with accounting, ERP, or accounts payable systems preferred.

• Confidentiality: Ability to handle confidential financial and business information with discretion.

• Collaboration & Independence: Ability to work independently while contributing effectively within a collaborative team environment.

• Physical Requirements: This position requires the ability to remain stationary while working on a computer and communicating via phone, video conferencing, and email, as well as move throughout the workplace as needed, with or without reasonable accommodations.

WHAT SUCCESS LOOKS LIKE:

• Accurate & Timely Processing: Vendor invoices and payments are processed accurately, efficiently, and within established deadlines.

• Strong Financial Controls: Documentation, approvals, coding, and vendor records are consistently maintained in accordance with company policies and internal controls.

• Proactive Issue Resolution: Invoice discrepancies, vendor questions, and outstanding items are identified and resolved before they create payment delays or broader issues.

• Trusted Partnership: Vendors, field leaders, and internal business partners receive responsive, professional, and dependable accounts payable support.

• Business Support: Accounts payable activities contribute to accurate financial reporting, strong vendor relationships, and the overall financial health and efficiency of the business.

The anticipated base salary range for this position is $60-$70k annually, based on experience and qualifications. Full-time employees are eligible for benefits, including medical, dental, and vision insurance; a 401(k) plan; paid time off; and paid holidays. Applications will be reviewed on a rolling basis, with an anticipated closing date of September 18, 2026. The Company reserves the right to extend the application deadline or close the posting early based on business needs.

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, and skills required. FullSpeed Automotive reserves the right to amend this description at any time.


FullSpeed Automotive is an Equal Opportunity Employer committed to fostering an inclusive workplace where all employees and applicants are treated with respect and fairness. We do not discriminate on the basis of any characteristic protected by applicable federal, state, or local law.