Insurance Clerk

Insurance Clerk

Qualifications:

• High school graduate (Associate's degree in accounting or related field preferred)
• Understanding of general payroll laws, policies, practices and principles
• Ability to perform accurate mathematical computations
• Ability to plan, organize, set priorities, and work independently
• Ability to work under time constraints and deadlines, and shift when priorities change
• Ability to communicate clearly orally and in writing
• Ability to exhibit professionalism with district staff, vendors and the public
• Ability to handle sensitive and confidential information responsibly and with integrity
• Proficient in use of standard office equipment
• Proficient in Microsoft Office and the ability to operate computerized accounting and spreadsheet programs
• Ability to multitask
• Ability to give attention to detail

Supervises: N/A

Reports To: Chief Financial Officer

Job Goal: Accurate and prompt payment of employee benefits and withholdings and support of payroll processing.

Typical Duties and Responsibilities:

• Administers the employee benefit programs offered by the district
• Acts as liaison between employees and insurance providers regarding coverage and changes
• Coordinates insurance enrollment activities of the district
• Coordinates the collection, processing and reporting of employee information with the Human Resources department
• Meets with newly hired employees to explain benefits offered and assists with completion of enrollment forms and changes
• Maintains forms, booklets, plan documents, etc., and distributes to employees as needed or requested
• Enters benefit and deduction information in payroll database and maintains supporting documentation
• Maintains a log of garnishments received and responds to withholding orders
• Reconciles monthly billings to payroll reports, resolves discrepancies and submits premiums timely
• Processes weekly time and leave records
• Reconciles teacher leave records to substitute service invoices
• Maintains records of premium escrow amounts and processes premium refunds
• Completes employment verifications
• Responds to questions from employees regarding deductions or leave
• Assists with payroll data entry and processing as needed
• Assists with other Business Office clerical needs
• Assists with retrieving information for auditors and upon request
• Recommends improvements to payroll procedures and practices
• Assists other department personnel as appropriate and necessary
• Demonstrates prompt and regular attendance
• Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan
• Performs other duties as assigned

Terms of Employment: Salary and work year to be established by the Board of Trustees

Evaluation: Annually