Receiving Coordinator

Receiving Coordinator

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Pay: $23.25-$27.95 hourly. The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods. This diminishes chances of product being returned and increases customer satisfaction. This position supports our mission of Legendary Service Through Teamwork by providing team members with damage free product and assisting with returns.This full-time position works closely with vendors as well as PARR's Operational Inventory Controllers (OIC), Central Purchasing Department, and Bookkeeping.

Duties and Responsibilities

• Receive/Count all inventory delivered to yard, documenting counts on blind receiving page
• Validates material received matches PO
• Inspects materials for damage or defects prior to unloading
• Notify vendor of any discrepancy in inventory received vs. inventory listed on packing slip and of any damage or defective inventory
• Pre-prints the blind receiving page and appropriate label
• Match purchase order to packing slip and electronically submit to Scantrack
• Place inventory in staging area in an organized and comprehensive manner
• Scans all blind receiving documents and Bills of Lading into Scantrack
• Assist with semi-annual physical inventory
• Confirms the PO and address on the packing slip belong to their location
• Validates material received matches PO
• Ensures "cover sheets" are added to the PO prior to receiving in ERP system
• Assists the OIC in resolving variances
• Utilizes appropriate equipment to verify correct materials and quantities
• Identifies product labels and matches that to purchase order to verify accuracy
• Operates a forklift according to company standard
• Completes any required training
• Works with Material Returns Specialist (MRS) to assume responsibility for vendor returns, generate return PO's, and contact the vendor for pickup
• Utilizes vendor tracking form (VOTIF) to increase vendor performance
• Understands product application
• Ensures proper labeling of all special orders, inter-yard transfers, and vendor returns
• Completes the receiving process by the end of each day it arrives (updates PO in ERP, scan documents)
• Cross-trains for Counter Sales, Lumberyard Associate, MRS, or Load Checker as needed
• Opens or closes location when necessary
• Assists with back orders for a quick resolution
• Works with the Load Builder in an efficient manner
• Organizes and maintains the "special order" area
• Represents the company in a positive and professional manner
• Exhibits thoroughness and accuracy
• Perform other related duties as assigned
• If yard does not have OIC:
• Investigates and resolves basic situations where inventory counts are incorrect (not counted at inventory, wrong unit of measure, product in wrong spot)
• Resolves negative quantity report daily when applicable
• Reviews and resolves Special Order Report at least monthly when applicable
• Resolves more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments)

Teamwork

• Assists in overall cleanliness of the location
• Replaces all unreadable labels for easy identification by yard members
• Flexibility to work for extended hours as needed
• Remains solution focused
• Regularly takes the initiative or volunteers to solve issues
• Assist OIC, Counter Sales, Purchasing, and Yard Employees as necessary

Communication

• Writes legibly on all paperwork (blind receiving pages, packing slips etc.)
• Communicate all damage or inconsistencies of inventory received with appropriate team members
• Utilizes Microsoft Share Point and Teams for communication and document handling
• Responds to voicemails in a timely manner
• Responds to emails promptly with correct grammar and spelling
• Communicates cycle count variances with management and Purchasing department
• Handles oneself with professionalism during stressful situations
• Communicates effectively both orally and in writing to internal and external team members
• Point of contact for deliveries from vendors
• Regularly brings areas of concern to management's attention

Safety

• Wears proper uniform and safety gear
• Performs daily lift inspections
• Operates equipment safely
• Looks behind and honks horn when backing/rounding blind corners
• Consistently follows all company safety protocols
• Stacks/stores materials properly so they are stable, secure, and don't create a hazard
• Encourages coworkers to follow the best practices with safety
• Brings safety issues to the attention of the Manager
• Participates on safety committee

Qualifications

• High school diploma or GED equivalent required
• Class C driver's license or alternative transportation preferred
• Ability to speak, write, and read English required
• Familiar with ERP system
• Knowledge of receiving/inventory control principles, practices, and protocols
• Knowledge of dimensional lumber, panels, and other building products
• Must be able to operate a personal computer, smartphone, scanner, and any other equipment necessary for the job
• Ability to follow procedures precisely
• Ability to concentrate and attend to detail amidst a busy work environment
• Ability to work independently and without supervision
• Shoes that are puncture resistant, slip resistant, and made of leather or composite material required

Interpersonal Skills

• Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment.
• Demonstrate sound judgment in dealing with sensitive business matters with internal and external customers of all types. Must maintain confidentiality and accuracy of all information related to company finances and records, particularly, cost of goods purchased and sold.
• Ability and willingness to identify processes, tools and/or procedures that may be improved upon to improve the workplace and outcomes for our customers.
• Ability to communicate with all levels of management and employees at a high skill level and speak effectively. Communication can include, but is not limited to: in-person (verbal and non-verbal), written, e-mail, and telephone.
• Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, and do what is necessary to meet deadlines, while maintaining a high degree of attention to detail and accuracy.
• Ability to function independently, as part of a team, and as a leader within your own sales cohort with a positive attitude, strong work ethic and commitment to excellence.
• Ability to think and respond quickly, positively, and professionally to constantly changing circumstances.
• Ability to appropriately manage stress and interact with others.

Working Conditions

This position works both indoors with a computer and outdoors in all weather conditions.

Physical Requirements

• Ability to sit and/or stand and walk for extended periods of time
• Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet
• Must be able to work outdoors in all weather conditions
• Ability to utilize all appropriate safety equipment

We know that without great people, we can't be a great company. Voted as one of the "Top Places to Work" by the Oregonian for the 3rd year in a row,