Legal Assistant Litigation

Job Description

Job Description

** WHO WE ARE **

The Estate Lawyers is a fast-growing Trust and Estate litigation Firm in Orange County with a satellite office in San Diego. Our firm values our reputation not only in the legal community, but among our clients and referral partners, many of whom are repeat customers. If you are looking to join a firm of results-based, high performing legal professionals who value collaboration and teamwork, we look forward to seeing your resume.

ABOUT THIS ROLE

The Legal Assistant (LA) plays a vital role in ensuring the efficiency and consistency of case progress across the firm. While the Legal Assistant does not provide legal advice, make strategic case decisions, or authorize Firm expenses, they are responsible for monitoring case flow, identifying delays or deviations from Firm-established benchmarks, and working closely with attorneys, paralegals, and case managers to keep matters on track. This is a highly collaborative, detail-oriented role ideal for a proactive individual who excels at managing systems and driving accountability.

IDEAL CANDIDATE

• Is highly organized and detail-oriented, with a proactive mindset
• Thrives in a fast-paced, high-performing law firm environment
• Has a strong background in law firm operations, legal support, or litigation coordination
• Understands how to monitor deadlines, enforce workflows, and track case progress without setting strategy or offering legal advice
• Communicates clearly and professionally with attorneys, paralegals, and administrative staff
• Is confident holding team members accountable to timelines and expectations
• Can identify bottlenecks in case progress and recommend solutions early
• Is experienced in managing multiple priorities and juggling competing tasks
• Brings strong time management skills and comfort with project/case tracking tools
• Is committed to client service and helping the legal team maintain momentum on each case
• Values collaboration and has a team-first mindset
• Has a keen eye for process improvement and consistently follows up to ensure quality and completion

QUALIFICATIONS

• Bachelor’s degree or equivalent relevant experience in legal administration, project management, or paralegal services
• 3+ years’ experience working in a law firm or professional services environment
• Familiarity with legal workflows, calendaring, litigation lifecycle, and task management tools
• Experience reviewing work product for quality and timeliness
• Excellent communication skills—both written and verbal—with ability to liaise confidently with attorneys, staff, and clients
• Highly organized with exceptional attention to detail and a proactive mindset
• Strong time management and prioritization skills; ability to track multiple cases and deadlines simultaneously
• Professional, calm, and collaborative under pressure
• Comfortable using case management systems and productivity tools
• Ability to follow up with others and "manage up" to keep the team on track
• Experience in coordinating case reviews, client status updates, and team reporting a plus
• Must be comfortable holding others accountable to deadlines and workflow expectations

BENEFITS

• Salary of $25-$30 per hour
• Hours: Monday through Friday 9:00 AM to 5:30 PM (40 hours per week)
• In-office position
• Health insurance benefits
• Opportunities for professional development and growth within the firm