Part- Time Administrative Assistant

Job Description

Job Description

We are looking for an organized PT Administrative Assistant to support daily office operations. This is a Contract position for someone who can manage front-desk activities, handle incoming calls, and keep administrative tasks moving efficiently. The role is well suited to a detail-oriented individual who communicates clearly, works comfortably with office software, and maintains accurate records in a fast-paced environment.

Responsibilities:

• Manage day-to-day administrative support activities to keep office operations running smoothly.

• Receive and direct incoming calls effectively, providing accurate information and routing inquiries to the appropriate contacts.

• Welcome visitors and perform front-desk coverage with a courteous and organized approach.

• Enter, update, and maintain data records with a high level of accuracy and attention to detail.

• Sort, distribute, and prepare daily mail and related correspondence in a timely manner.

• Prepare documents, forms, and general office materials using Microsoft Office applications and Adobe Acrobat.

• Maintain organized filing systems and assist with routine office coordination tasks as needed.

• Previous experience in administrative support, office coordination, or a similar clerical role.
• Ability to manage inbound calls and receptionist responsibilities with professionalism.
• Strong data entry skills and attention to detail when handling records and documents.
• Working knowledge of general office procedures and basic administrative practices.
• Proficiency with Microsoft Office Suite, including common document and spreadsheet tasks.
• Experience using Adobe Acrobat for document review, formatting, or file handling.
• Effective verbal and written communication skills with the ability to interact with staff and visitors.