Admissions Recruiting & Event Coordinator

Job Summary The University of Michigan Medical School's Office of Medical Student Education. MD Admissions Office seeks an experienced applicant to join the Admissions team as they develop strategic programs to recruit prospective medical students. The successful candidate will work collaboratively with Admissions leadership to organize virtual and in-person recruitment activities, develop short- and long-term recruitment strategies, and provide prospective students and pre-health advisors with accurate information about medical school preparation and the admissions process. This position combines recruitment planning and relationship-building with responsibility for complex admissions events, virtual interview-day operations, communications, and data management. The Admissions Recruiting & Events Coordinator is a hybrid position requiring a blend of in-person and remote work. The ability to work some nights and weekends for recruitment events and recruitment travel is required. This position reports to the Director of MD Admissions. Responsibilities RECRUITMENT EVENT PLANNING & COORDINATION Interview Day Implement and execute processes supporting the Medical Student Admissions Interview Day which includes recruiting Admissions Committee members and Student Admissions Ambassadors. Plan and organize functions involving interviewees, medical students, Office of Admissions staff, faculty, alumni, and Admissions Committee members. Maintain virtual interview-day flow, Zoom rooms, and schedules; proactively anticipate needs, adjust plans, and resolve technical, scheduling, and logistical issues before and during interview days. Develop and present proposed interview-day scenarios; review existing scenarios, rating guides, and scoring rubrics; recommend updates to admissions leadership to support consistent evaluation and readiness for the next interview cycle. Train Admissions Committee members on interviewer procedures, questions and rating guides. Provide feedback to Admissions Committee members on a regular cadence and when required for continuous quality improvement. Collect and analyze feedback from interviewees, Student Admissions Ambassadors, and Admissions Committee members for continuous quality improvement. Create interview day platform, update annually, and implement weekly candidate access for optimal interviewee experience. Annually review available interview day platforms and assist with transition to alternative platforms as needed. Coordinate with MSTP staff for their interview day requests and platform needs. Second Look at Michigan (View email address on click.appcast.io) Recruit and guide a View email address on click.appcast.io Steering Committee of current medical students as they help plan the revisit event for admitted students. Assist them in setting their meeting schedules and empower them to delegate responsibilities. Manage View email address on click.appcast.io Steering Committee in planning revisit event activities. Assist with building and working with the View email address on click.appcast.io Committee and multiple stakeholders (medical students, alumni, faculty, and other campus officials, MSTP and Alumni Relations teams) to achieve a seamless revisit event. Create View email address on click.appcast.io content on events platform and improve user experience from year-to-year. Collaborate with Marketing and Communications team to plan and develop materials (website, self-guided virtual tours, student perspectives, etc) to assist with recruitment efforts for View email address on click.appcast.io guests. Other Coordinate on-campus special programs such as national and regional advisor events with the Director of Admissions. May require occasional after-hours participation in evening or weekend events. Build community by attending and representing UMMS Admissions at program and institutional meetings and events (e.g. M-Home Events, Med Ed Symposium, HPE Connect, etc.). Use ideas from these events as well as make connections to recruit potential Admissions Committee members. RECRUITMENT Build and manage Admissions Ambassador Program Communicate with medical student organizations to optimize medical students' recruitment of admitted students. Oversee and manage admitted student Slack workspace Facilitate communication between current medical students, faculty, and alumni with admitted students. Innovate new ways to recruit admitted students virtually. Attend college fairs and recruitment events to discuss the medical school and admissions process to premeds and pre health advisors. Contribute innovative ideas to the Admissions and Communications teams for UMMS admissions processes. Create and manage a centralized list of faculty, alumni, and medical students, their specific research interests and passions, shared identities, student organization involvement, and Match results to aid in recruitment efforts from year to year. Follow Admissions social media accounts and facilitate medical student sign‑ups for blog posts and Instagram stories. COMMUNICATIONS Build and run the recruitment calendar; check curricular calendars for ongoing awareness of medical student schedules, breaks, holidays; regularly inform Admissions team of upcoming student schedules. Create, manage, and communicate timelines for internal admissions projects and collaborations with other Office of Medical Student Education units. Create, manage, and communicate surveys and responses. Create feedback loops and adjust interview days based on these suggestions. Implement CQI measures. Document processes and procedures. Respond to prospective student, admitted student, and matriculating student correspondence in timely fashion. DATA MANAGEMENT Assist the Admissions Dean, Director and Asst. Director with application management system data inquiries and reports. Process application management system files with Asst. Director throughout the application cycle and aid in checklists to maintain proper application flow and communication with applicants. Take initiative to suggest and implement CQI measures. Build application management system skillset with mentorship and guidance from Assistant Director of Admissions. Required Qualifications Bachelor's degree Two-to-four years of relevant experience in admissions, student recruitment, higher education, event planning, program coordination, or a related field. Ability to travel and work occasional evenings or weekends in support of recruitment and admissions activities. Demonstrated ability to organize complex projects, manage competing deadlines in an efficient and timely fashion, and consistently complete detailed operational tasks. Demonstrated proficiency managing spreadsheets or databases, including reconciling records, identifying discrepancies, maintaining accurate tracking systems, and verifying completeness. Strong interpersonal skills with the ability to clearly present complex information and establish productive relationships with prospective students, current students, faculty, staff, alumni, and external partners. Demonstrated ability to work independently, exercise sound judgment, anticipate needs, and resolve problems within established policies. Experience coordinating virtual and in person meetings, events, or programs and troubleshooting participant or scheduling issues. Demonstrated ability to handle confidential information appropriately and apply sound judgment when responding to requests for information. Ability to collaborate effectively, clarify responsibilities, provide timely updates, and support shared team goals. Desired Qualifications Experience in medical school admissions, health-professions recruitment, or premedical advising. Familiarity with medical school application processes and prospective students? educational pathways. Experience managing high-volume interview schedules or complex events involving multiple stakeholder groups. Experience developing recruitment communications, presentations, and marketing materials. Experience interpreting recruitment or enrollment data and translating findings into practical recommendations. Experience coordinating student ambassadors, faculty participants, alumni volunteers, or recruitment committees. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? Excellent medical, dental and vision coverage effective on your very first day 2:1 Match on retirement savings Modes of Work Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes. Union Affiliation This position is included in the bargaining unit represented by the University Staff United (USU), which represents bargaining unit members in all matters with respect to wages, benefits, hours and other terms and conditions of employment. Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended. U-M EEO Statement The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities. #J-18808-Ljbffr