Legal Coordinator

Job Title: Intellectual Property Legal Coordinator

Industry: Law Firm

Location (city, state): Chicago, IL

Assignment Type: Direct Hire

Pay: $75,000–$85,000 annually, based on experience

Work Schedule: Hybrid | Monday–Friday, 9:00 AM–5:00 PM | 35-hour work week | Approximately 1 to 2 days onsite a week, rest remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

A well-established Chicago law firm is seeking an Intellectual Property Legal Coordinator to join its collaborative IP practice. The firm offers a flexible hybrid environment, opportunities for professional growth, and exposure to sophisticated intellectual property matters. This position is bonus and overtime eligible and also offers profit-sharing eligibility.

Job Description:

The IP Legal Coordinator will provide administrative, filing, docketing, and organizational support to attorneys and legal professionals handling trademark, patent, copyright, and other intellectual property matters.

This role is ideal for a detail-oriented legal professional with prior trademark experience who is comfortable managing deadlines, coordinating domestic and international filings, and supporting multiple active matters at once.

Key Responsibilities:

• Draft, revise, proofread, and format legal correspondence, reports, client communications, and intellectual property documents.
• Assist with U.S. trademark and patent filings, including gathering supporting documentation and coordinating required signatures.
• Coordinate domestic and international IP filings with attorneys, clients, foreign associates, vendors, and other external parties.
• Monitor trademark, patent, copyright, renewal, annuity, and other time-sensitive deadlines using docketing systems and attorney calendars.
• Review docketing reports, flag upcoming due dates, and follow up with appropriate team members regarding pending items.
• Create and maintain intellectual property portfolio reports, filing records, matter summaries, and status updates.
• Open new matters and maintain accurate electronic files, databases, and IP-related documentation.
• Assist with filing costs, vendor invoices, expense reporting, and related administrative transactions.
• Manage calendars and provide scheduling, meeting, travel, and reservation support when needed.
• Balance multiple assignments and deadlines while maintaining a high level of accuracy and responsiveness.

Qualifications:

• Bachelor’s degree required.
• 2–3+ years of experience working in a legal environment with direct exposure to trademark matters .
• Experience supporting U.S. and international intellectual property filings.
• Familiarity with trademark, patent, copyright, renewal, annuity, and related docketing deadlines.
• Strong document preparation, editing, proofreading, and formatting skills.
• Proficiency with Microsoft Office, particularly Outlook and Word.
• Experience with Adobe Acrobat and iManage.
• Exposure to IP docketing or portfolio management platforms strongly preferred.
• Experience with systems such as IPDAS, CPI, FoundationIP, or similar intellectual property software is a plus.
• Excellent attention to detail, organization, time management, and follow-through.
• Ability to prioritize competing deadlines and work effectively in a fast-paced legal environment.
• Strong written and verbal communication skills.

Additional Details:

• Direct-hire opportunity.
• Standard schedule is 35 hours per week with overtime as business needs require.
• Position supports an established Intellectual Property practice with exposure to trademarks, patents, copyrights, licensing, and related portfolio matters.

Perks:

• Highly flexible hybrid schedule.
• Overtime eligibility.
• Performance-based bonus eligibility.
• Profit-sharing eligibility.
• Professional development and advancement opportunities.
• Exposure to a variety of sophisticated intellectual property matters.
• Collaborative and team-oriented work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.