Payroll Specialist

Job Description

Job Description

Circle of Life is a leading home care agency serving 6 states. We provide services for seniors, children, and people with disabilities, and our mission is to “honor those we serve.” We take pride in the responsibility we have to care for our clients so that they can stay independent in their own homes and communities because we believe that home is the safest place to be. 

Circle of Life is growing, and we are adding a Payroll Specialist to join our corporate office in Shoreview. The Payroll Specialist is responsible for accurately and timely processing payroll for assigned business units, ensuring compliance with federal, state, and local payroll regulations. This role serves as a key resource for payroll administration, employee inquiries, garnishment management, payroll audits, and process improvement initiatives.

The Payroll Specialist collaborates closely with Human Resources, Finance, Operations, and leadership teams to ensure payroll accuracy, regulatory compliance, and an exceptional employee experience.

Good For Employees

Circle of Life’s focus is creating a workplace where respect, appreciation and teamwork are the shared experiences of our team. We do good for our employees by collaborating on scheduling, a focus on wellbeing, a client-first directive, respecting and valuing every team member while having fun along with top industry compensation and benefits.

Good Deeds

We also do good in our work. Our team of office and field staff cares about each other and the clients we serve. We help one another. We care for and provide for a wide range of clients with a focus on honoring those we serve.

Position Duties Include:

Payroll Administration

• Process end-to-end payroll for assigned entities, ensuring accurate and timely payment of wages.
• Review and audit timesheets, earnings, deductions, taxes, and adjustments prior to payroll processing.
• Maintain payroll data, spreadsheets, employee records, and supporting documentation.
• Enter and maintain employee information within payroll and HRIS systems.
• Process payroll corrections, payment reversals, voids, and check reissues as needed.

Compliance & Regulatory Administration

• Process wage garnishments, child support orders, tax levies, and other withholding orders.
• Respond to court, agency, and third-party requests related to wage documentation and withholding orders.
• Assist with year-end payroll activities, including W-2 balancing, reconciliation, and processing.

Employee & Internal Support

• Serve as a primary point of contact for payroll-related questions from employees and managers.
• Process employment and wage verification requests in a timely and professional manner.
• Maintain confidentiality of employee, payroll, and company information.
• Provide excellent customer service while resolving payroll concerns and discrepancies.

Process Improvement & Reporting

• Assist with payroll audits and quality assurance reviews to ensure payroll accuracy.
• Develop and maintain payroll procedures and process documentation.
• Support payroll reporting, analytics, and special projects as assigned.
• Support internal and external audits by gathering requested documentation and reports.

Additional Responsibilities

• Review and submit state-specific or program-specific payroll-related enrollment and compliance documentation as required.
• Serve as a resource to payroll team members and assist with training on payroll processes and best practices.
• Perform other duties and special projects as assigned.

Qualifications:

• Minimum two (2) years of payroll processing experience required.
• Experience processing payroll in a multi-state environment preferred.
• Experience with ADP, Paylocity, or comparable payroll systems preferred.
• Experience with payroll audits, garnishments, tax compliance, and reporting preferred.

How Good?

• Positively change the lives of individuals and families in our communities 
• Provide access to care for those who have been traditionally overlooked by the health care system 
• Support a talented team and be a part of a team that supports each other 

Benefits Include: 

• Medical, Dental, 401K, Mileage, Flexible Schedules, Vision, Year-End Bonus