Corporate Project Manager (1-Year Contract) - Luxury Residential Portfolio

Job Description

Job Description

*****1-Year Contract Position with the Opportunity to Transition into a Full-Time Corporate Role Based on Performance and Business Needs*****

Black Briar Management (BBM) is a rapidly scaling, hospitality-focused property management company whose portfolio spans traditional condominiums, condo-hotels, multifamily communities, commercial real estate, and mixed-use assets. We are committed to delivering innovative solutions that elevate every community through exceptional service, operational excellence, and a people-first culture.

Black Briar Management HQ is the corporate hub supporting a diverse portfolio of luxury residential, commercial, mixed-use, and hospitality-driven properties across South Florida. Our headquarters brings together Finance & Accounting, People & Culture, Operations, Technology, and Executive Leadership to provide strategic oversight and operational excellence for every community we serve.

The Finance & Accounting team plays a critical role in supporting the organization's continued growth by ensuring financial accuracy, regulatory compliance, strategic reporting, and operational efficiency across the portfolio. Team members partner closely with property operations and corporate leadership to drive informed decision-making and maintain the highest standards of financial stewardship.

POSITION OVERVIEW

Black Briar Management is seeking an experienced, highly organized, and results-driven Project Manager to oversee corporate capital improvement projects, property renovations, building renewals, and strategic operational initiatives across our portfolio.

This role serves as the primary point of coordination between ownership, executive leadership, property management teams, developers, engineers, contractors, vendors, and consultants to ensure projects are delivered on time, within budget, and to BBM's luxury hospitality standards.

The ideal candidate has 5–7 years of project management experience, preferably within luxury residential, hospitality, commercial real estate, hotel or condohotel, or property management environments. This individual thrives in fast-paced organizations, manages multiple concurrent projects with ease, communicates effectively with diverse stakeholders, and proactively solves problems before they impact operations. This position reports directly to the Director of Project Management and requires occasional travel throughout South Florida properties and project sites.

CORE RESPONSIBILITIES

• Project Management & Strategic Initiative Execution: Lead the planning, coordination, and execution of corporate and property-level projects, including new and existing property launches, operational improvements, technology initiatives, and service enhancement programs. Ensure projects are properly scoped, assigned, tracked, and completed within established timelines while supporting BBM’s commitment to operational excellence and elevated resident experiences.

• Project Tracking & Workflow Management: Utilize Monday.com as the primary project management platform to create, organize, track, and maintain project timelines, milestones, responsibilities, priorities, and deliverables. Ensure visibility across teams by maintaining accurate project status updates, identifying potential delays, and proactively escalating risks or challenges that may impact completion.

• New and Existing Property Launch Coordination: Support the launch of company management and services in newly built properties and existing properties across BBM’s portfolio. Coordinate with property teams, leadership, and external partners to ensure projects align with operational needs, resident expectations, and BBM standards.

• Innovation & Process Improvement: Identify opportunities to improve operational efficiency, enhance service delivery, and implement innovative solutions across BBM communities and corporate operations. Evaluate existing processes, recommend improvements, and support the implementation of new systems, workflows, and technologies that create better experiences for residents, employees, and stakeholders.

• Technology & IT Project Coordination: Identify and lead technology-related projects, system improvements, troubleshooting efforts, and operational solutions in partnership with leadership, property teams and our IT provider. Assist in identifying technology needs, tracking resolutions, following up on open items, and ensuring technology initiatives are completed effectively to support business operations .

• Cross-Functional Collaboration: Serve as the connection point between Corporate Leadership, Operations, Finance, People & Culture, vendors, and technology partners. Facilitate communication, align priorities, coordinate resources, and ensure teams remain accountable for project commitments.

• Timeline & Accountability Management: Establish clear deadlines, milestones, and ownership for projects while monitoring progress and ensuring timely completion. Proactively identify roadblocks, coordinate solutions, and drive projects forward by keeping stakeholders aligned and focused on results.

• Vendor & Partner Coordination: Coordinate with external vendors, service providers, consultants, and partners to support project execution, renewals, upgrades, and operational improvements. Maintain strong relationships, monitor performance, and ensure deliverables meet BBM’s quality expectations.

• Problem Solving & Resolution Management: Take ownership of project challenges by identifying root causes, coordinating solutions, and following through until resolution. Bring a proactive mindset focused on preventing issues, improving workflows, and creating sustainable solutions.

• Reporting & Leadership Updates: Prepare project updates, dashboards, summaries, and presentations for leadership, highlighting project progress, completed initiatives, upcoming milestones, risks, and recommendations. Maintain transparency and ensure leadership has visibility into key priorities.

• Continuous Improvement & Operational Excellence: Support BBM’s continued growth by identifying opportunities to streamline operations, improve communication, enhance service delivery, and develop scalable processes that support a growing property management portfolio.

WHAT YOU BRING

• 5–7 years of Project Management, leading projects in luxury residential, hospitality, commercial real estate, hotel or condohotel, or property management environments

• Experience managing multiple concurrent projects

• Background in hospitality, luxury residential, commercial real estate, construction, or property management preferred

• Excellent organizational, planning, and time management skills

• Proven ability to manage project budgets and timelines

• Experience coordinating cross-functional teams

• Strong negotiation and vendor management skills

• Exceptional written and verbal communication abilities

• Ability to prepare executive-level reports and presentations

• Strong analytical and problem-solving skills

• Experience with Monday.com, Yardi, Google Workspace and Microsoft Office Suite and project management software (Microsoft Project, Monday.com, Asana, Smartsheet, or similar)

• PMP certification is a plus but not required

PHYSICAL REQUIREMENTS

• Ability to sit and work at a computer for extended periods.

• Ability to travel to various BBM properties and project sites throughout South Florida.

• Ability to walk active construction sites and completed properties.

• Ability to occasionally climb stairs, inspect mechanical spaces, and lift up to 25 pounds.

WHO YOU ARE

• A strategic thinker who enjoys turning ideas into successful projects.

• Exceptionally organized and able to manage multiple priorities simultaneously.

• Comfortable leading cross-functional teams without direct authority.

• Calm under pressure and adaptable in changing environments.

• Highly accountable with excellent follow-through.

• Detail-oriented while maintaining focus on the bigger picture.

• An effective communicator who builds strong relationships with vendors, contractors, leadership, and property teams.

• Passionate about delivering exceptional results that enhance both operational excellence and the resident experience.

• Motivated to help shape the continued growth of a rapidly expanding luxury property management company.
  

WHAT MAKES US DIFFERENT

• Competitive compensation and comprehensive benefits package.

• Hybrid work environment with flexibility between corporate office, home, and project sites.

• Opportunity to lead high-impact projects across a growing luxury real estate portfolio.

• Professional development and career advancement opportunities.

• Collaborative, entrepreneurial, and hospitality-driven culture.

• Exposure to executive leadership and strategic company initiatives.

• Rewards & Recognition programs.

• Onsite parking at Corporate Headquarters.

• The opportunity to help build one of South Florida's fastest-growing hospitality-focused property management companies.

Black Briar Management is an equal opportunity employer committed to a diverse, inclusive, and high-performing workplace.