Purchasing Supervisor

Job Description

Job Description

At Haynes Mechanical Systems, we have spent over 58 years building a company that we can be proud of - a company that focuses on working together with our customers to provide solutions to their heating, ventilation, and air conditioning needs.

We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on four ideals: family-owned, focus on our associates, dedication to our customers, and continuous improvement.

COMPETITIVE BENEFITS PACKAGE:

• Comprehensive Medical, Dental, Vision plus employer contributions
• 401K - Matched
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Tuition Reimbursement
• Gym and Fitness Reimbursement
• Rideshare Benefits
• Company Events and Awards
• AND MORE!!

POSITION SUMMARY:
The Purchasing Supervisor is responsible for leading and executing purchasing activities across the organization within the centralized procurement function. This role provides day-to-day supervision and mentorship to the purchasing team while overseeing complex Requests for Information, Quotes, Bids, and Proposals (RFX) processes, contract development, and vendor negotiations.

QUALIFICATION S :

• 3–5+ years of purchasing, procurement, or supply chain experience.
• 1–2+ years of supervisory or team lead experience preferred.
• Experience working with ERP systems and procurement tools.
• Experience managing vendor negotiations and sourcing initiatives preferred.
• Bachelor's degree in Supply Chain Management, Business Administration, or related field preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

• Directly supervises purchasing team members, providing day-to-day guidance, coaching, and performance feedback to support individual and team growth.
• Performs various RFX processes and demonstrates strong knowledge of procurement activities such as bids, proposals, information, quotes, and their appropriate use.
• Supports and develops forecasting processes and review mechanisms for future inventory requirements (e.g., new consumer projects, system improvements). Works collaboratively across the organization to confirm material needs and place requisitions to ensure material is received ahead of requirement dates.
• Supports contract administration, including compliance enforcement, service level agreements, pricing structures, amendments, and other duties.
• Ensures that purchasing documents including PRs, POs, PAs, and product specifications are executed in a manner that meets organizational goals, with accurate master data maintained in Haynes Mechanical's ERP systems.
• Strategic sourcing and category management.
• Cost analysis and budgeting.
• Negotiation and supplier engagement.
• Vendor onboarding and management.

COMPENSATION:

Base: $95,000-$105,000