HR Clerk

Human Resources ClerkReports To: Executive Director of Human Resources Terms: 214 Days Department: Human Resources Pay Grade: CL4Primary Function: Under general supervision, performs diversified and moderately complex clerical duties. The position requires some use of individual judgment and knowledge of human resources policies and procedures and of automated systems.QualificationsEducation/Certification: High school diploma or (GED)Special Knowledge/SkillsAbility to interpret and disseminate information to individuals and groups Effective communication and interpersonal skills Advanced knowledge and proficiency with Microsoft Office and file management Knowledge of basic accounting principles Ability to use software to develop spreadsheets and manage databases Ability to maintain accurate and auditable records Knowledge of basic accounting principles Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice Effective organizational, communication, and interpersonal skillsExperienceThree (3) years of clerical experience in Human Resources or closely related field preferredEvaluationPerformance will be evaluated annually in accordance with provision of the Board's policy on evaluation of personnel.Essential Job Functions1. Maintain employee records and files, ensuring accuracy and compliance with district policies.2. Complete onboarding and offboarding processes for new and departing employees.3. Collect and maintain employee files, such as applications, resumes, and other documents.4. Perform data entry and filing of all HR-related documents.5. Complete records requests such as employee information change requests and service records and I-9 documents.6. Assist with HR projects, such as creating employee handbooks and updating job descriptions.7. Process district volunteer applications.8. Manage human resources conference room and meeting facilities.9. Provide support to the HR team with various tasks as needed.10. Submit requisitions and oversee purchasing for department.11. Provide daily coverage to central office receptionist.12. Comply with state, district, and school regulations and policies for human resources13. Attend and participate in department meetings and serve on staff committees as required.14. Receive, distribute, and ensure security and confidentiality of all documents.15. Complete all incoming employment verifications.16. Complete department requisitions from requests to completion.17. Cover Central Office Receptionist daily as needed.18. Adhere to professional and ethical standards, in accordance with generally accepted community standards and the Texas Education Agency Code of Ethics.19. Develop needed professional skills appropriate to job performance.20. Maintain confidentiality.21. Reliable attendance and punctuality.22. Follow district safety protocols and emergency procedures.23. Participate in staff development activities to improve job-related skills.24. Attend and participate in staff meetings and serve on staff committees as required.25. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.26. Perform other duties as assigned by supervisor and the Superintendent of Schools.Work EnvironmentMental Demands/Physical Demands/Environmental Factors Tools/Equipment Used - Standard office equipment including personal computer and peripherals Posture - Prolonged sitting; occasional bending/stooping, pushing/pulling and twisting Motion - Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting - Occasional light lifting and carrying (less than 25 pounds) Mental Demands - Work with frequent interruptions; maintain emotional control under stress Environment - Indoors including but not limited to: classroom, cafeteria, library, or other campus location. Outdoors (exposure to sun, heat, cold, and inclement weather). Exposure to noise. May work prolonged or irregular hours. A remote location in the event of a declared emergency, temporary closure, or closure.Personal Protective Equipment may be required. Ability to travel during peak season to include some overnight stays.