Clinical Research & Data Coordinator

Posting Details

Position Information

About MSM

Morehouse School of Medicine (MSM) is a place of distinction, serving as the nation's leading academic medical center for vulnerable populations. It's also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow's leaders.

We exist to:
• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;
With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we're leading the creation and advancement of health equity. You will find a fulfilling career at MSM!

Posting Number
NONAC3731

Job Title
Clinical Research & Data Coordinator

Position Title
Clinical Research & Data Coordinator

Position Type
Non-Faculty

Number of vacancies
1

Salary
Commensurate with experience

Department
Cancer Health Equity Institute

Position Summary

The GRAIL Pathfinder II study team at the Morehouse School of Medicine is seeking a passionate and dedicated Community Outreach Coordinator/Navigator. The candidate will play a crucial role in bridging the gap between the study team and community clinics, churches, and other healthcare organizations. Expertise in identifying and engaging community leaders, including clinicians, church officials, and patient navigators, to facilitate and enhance the reach and impact of the study will be key.

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:

1. Study Participant Management: Oversee the electronic health records (EHRs) to identify & match study participants and screen and enroll study participants for available clinical trials.
2. Clinical Data Management : Manage clinical trial data sets, ensuring accuracy, consistency, and security. Ensure that all clinical trial data are accurately entered into electronic data capture (EDC) systems and promptly, adhering to established protocols and guidelines.
3. Study Coordination : Collaborate with researchers and physicians to implement health informatics solutions that support the enrollment of clinical trial participants.
4. Study Compliance and Data Integrity : Maintain data standards, ontologies, and metadata frameworks in alignment with best practices and regulatory requirements. Ensure adherence to clinical trial regulatory requirements (IRB, HIPAA, GCP, etc.).
5. Data Analysis : Assist with data visualization and communication of clinical and real-world data to various stakeholders.
6. Collaboration : Contribute to the drafting of manuscripts, reports, and grants, as well as present findings at scientific meetings and conferences.

Reporting & Documentation:

• Maintain detailed records of outreach activities, including meetings, interactions, and outcomes.
• Prepare regular reports detailing outreach efforts, challenges, and opportunities for the leadership team.

KNOWLEDGE, SKILLS, & ABILITIES:

• Comprehensive knowledge of local community dynamics, culture, and key stakeholders.
• Strong organizational skills with the ability to multitask and manage multiple projects simultaneously.
• Proficient communication skills, both written and verbal, with the ability to engage diverse audiences.
• Familiarity with healthcare or academic research settings is an advantage.

CORE COMPETENCIES:

1. Clinical Research Coordination: Understands clinical trial protocols, workflows, and regulatory compliance and coordinates multiple study components with precision and timeliness.
2. Attention to Detail: Demonstrates accuracy in data entry, documentation, and review; identifies and resolves discrepancies in patient records and study data.
3. Communication: Communicates clearly and effectively with internal and external stakeholders, including physicians, patients, and research staff, adapting messaging based on the audience and context (e.g., written, verbal, or electronic).
4. Collaboration & Teamwork: Builds productive relationships across departments and with partner organizations and demonstrates a cooperative approach and willingness to support team goals.
5. Patient-Centered Focus: Prioritizes patient safety, privacy, and access to appropriate clinical trials and demonstrates cultural sensitivity and empathy in patient interactions.
6. Problem-Solving & Critical Thinking: Identifies operational challenges and proposes practical, evidence-based solutions; anticipates potential issues and takes proactive steps to minimize disruptions.
7. Time Management & Adaptability: Manages shifting priorities in a dynamic research environment and remains flexible and calm under pressure, especially during rapid study activations.
8. Ethical Conduct & Integrity: Upholds institutional and regulatory standards related to clinical research and handles confidential data responsibly and adheres to ethical principles.
9. Technology Proficiency: Navigates clinical databases, electronic health records (EHRs), and research software efficiently and learns new digital tools and platforms as needed for trial coordination.
10. Project Management: Demonstrates experience in coordinating and managing projects, ensuring objectives are met within set timeframes. Able to identify and allocate resources effectively and can anticipate and mitigate potential risks or delays.

Minimum Qualifications

1. Minimum 2-3 years of experience working with clinical data, particularly in a research or healthcare setting.
2. Familiarity with EHR data standards, data integration, and the ethical/legal considerations surrounding data usage.
3. Excellent analytical, problem-solving, and organizational skills.
4. Superior communication skills, both written and verbal.
5. Ability to prioritize tasks and work independently, as well as part of a multi-disciplinary team.
6. Prior experience in health-related community outreach and event organization is highly preferred.

Preferred Qualifications

1. Experience in public health, communications, social work, or a related field.
2. Intermediate or higher proficiency in MS Office Suite.
3. Strong knowledge of the local community, culture, and key stakeholders.
4. Excellent communication, interpersonal, and organizational skills.
5. Ability to work independently and collaboratively in a team-oriented environment.

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Quick Link

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

The GRAIL Pathfinder II study team at the Morehouse School of Medicine is seeking a passionate and dedicated Community Outreach Coordinator/Navigator. The candidate will play a crucial role in bridging the gap between the study team and community clinics, churches, and other healthcare organizations. Expertise in identifying and engaging community leaders, including clinicians, church officials, and patient navigators, to facilitate and enhance the reach and impact of the study will be key.

POSITION ACCOUNTABILITIES AND ESSENTIAL FUNCTIONS:

Community Engagement:

• Identify and coordinate meetings between study staff and influential community (healthcare, churches, health promotion organizations, etc.) authorities and stakeholders, including but not limited to clinic administrators, physicians, church leaders.
• Develop and nurture relationships with various community entities to bolster the study's visibility and engagement.

Event Organization:

• Plan, organize, and execute community events to inform and enroll participants in the GRAIL Pathfinder II study.
• Coordinate logistics, materials, and communication for successful event execution.

Communication & Collaboration:

• Work closely with the principal investigator and associate director to formulate outreach strategies.
• Provide regular updates and feedback, ensuring alignment with the study's objectives and guidelines.

KNOWLEDGE, SKILLS, & ABILITIES:

• Strong understanding of clinical research processes and human subjects research and protections.
• Understanding of clinical data, including data structures, standards, and ontologies29292929.
• Familiarity with oncology trials and precision medicine concepts, particularly related to genomic testing and clinical trial matching.
• Working knowledge of electronic health records (EHRs), clinical trial management systems (CTMS), and data entry protocols.
• Awareness of ethical considerations related to the informed consent process and data privacy33. Also, familiarity with regulatory and ethical aspects of clinical research, including Good Clinical Practice (GCP) guidelines, Institutional Review Board (IRB) procedures, and Health Insurance Portability and Accountability Act (HIPAA) regulations.
• Ability to build and maintain positive working relationships across interdisciplinary teams.
• Ability to adapt quickly to changes in program needs, study protocols, and technology platforms.
• Ability to manage multiple tasks and projects simultaneously, set priorities, and meet deadlines.
• Ability to maintain confidentiality and protect sensitive patient and research data, upholding ethical standards and complying with all regulations applicable to clinical research.

CORE COMPETENCIES:

1. Clinical Research Coordination: Understands clinical trial protocols, workflows, and regulatory compliance and coordinates multiple study components with precision and timeliness.
2. Attention to Detail: Demonstrates accuracy in data entry, documentation, and review; identifies and resolves discrepancies in patient records and study data.
3. Communication: Communicates clearly and effectively with internal and external stakeholders, including physicians, patients, and research staff, adapting messaging based on the audience and context (e.g., written, verbal, or electronic).
4. Collaboration & Teamwork: Builds productive relationships across departments and with partner organizations and demonstrates a cooperative approach and willingness to support team goals.
5. Patient-Centered Focus: Prioritizes patient safety, privacy, and access to appropriate clinical trials and demonstrates cultural sensitivity and empathy in patient interactions.
6. Problem-Solving & Critical Thinking: Identifies operational challenges and proposes practical, evidence-based solutions; anticipates potential issues and takes proactive steps to minimize disruptions.
7. Time Management & Adaptability: Manages shifting priorities in a dynamic research environment and remains flexible and calm under pressure, especially during rapid study activations.
8. Ethical Conduct & Integrity: Upholds institutional and regulatory standards related to clinical research, handles confidential data responsibly, and adheres to ethical principles.
9. Technology Proficiency: Navigates clinical databases, electronic health records (EHRs), and research software efficiently and learns new digital tools and platforms as needed for trial coordination.
10. Project Management: Demonstrates experience in coordinating and managing projects, ensuring objectives are met within set timeframes. Able to identify and allocate resources effectively and can anticipate and mitigate potential risks or delays.