Construction Services Studio Coordinator

Key Responsibilities Coordinate construction administration documentation and project correspondence. Assist project teams with maintaining project schedules, action item logs, and document control procedures. Manage client contact information and maintain project files. Support the business development team in maintaining project records, gathering information, and developing proposals if needed. Support project startup activities, including project setup, team coordination, resource organization, and development of processes that promote collaboration and timely project delivery. Prepare contracts using American Institute of Architect (AIA) software and consultant agreements. Track, organize, and file certificates of insurance, contracts, and modifications. Finalize project specification/project manuals using SpecsIntact, SpecLink, and Masterspec software. Track and process submittals, shop drawings, and Requests for Information (RFIs). Assist with coordination of site visits, field reports, and construction meeting documentation. Support project closeout activities, including collection and organization of warranties, as-built documents, operation and maintenance manuals, and final project records. Support implementation and administration of construction safety program requirements. Collaborate with the Director of Construction Services, Construction Administrators, Project Managers, and other team members to ensure that all project information is accurate and meets the quality requirements. Requirements Degree Required: High School Diploma Preferred: Associate's or Bachelor's degree Minimum of two years of relevant office experience Demonstrated ability to communicate effectively, manage multiple priorities, and maintain strong organizational systems Demonstrated ability to work independently, exercise sound judgment, and navigate evolving priorities and ambiguous situations Must have or be able to obtain and maintain a Real ID or Passport for commercial airfare travel Must have or be able to obtain and maintain a valid driver's license Preferred: USACE Construction Quality Management for Contractors (CQM-C) and Construction Specifications Institute Construction Documents Technologist (CSI-CDT) certifications are valued Preferred: Previous experience in an architecture, engineering, construction, or related professional service firm. Required Technical Skills: Microsoft Office 365, Bluebeam Revu, document management systems, Procore or similar construction management software Certifications & Qualifications Real ID valid driver's license USACE Construction Quality Management for Contractors (CQM-C) Construction Specifications Institute Construction Documents Technologist (CSI-CDT) #J-18808-Ljbffr Jobtailor