Public Works Supervisor

Job Description

Job Description

General Summary

This is a supervisory position responsible for coordinating the daily activities of one or more work crews including scheduling, monitoring and verifying work completion; may perform administrative duties including managing City-wide capital planning projects, transportation planning, permit review, and construction management. May be called upon to make presentations to City Council and/or boards and commissions. Reporting to the Department of Public Works Director, the employee exercises independent discretion and judgment within statutory requirements, City policies, ordinances, and procedures. In addition, this person is required to be part of an on-call rotation to help address urgent and emergent situations in the field, including but not limited to tree removal, roadway repair/closure, and winter road maintenance. This position may be called upon to act as Director in the absence of the Director.

Supervisory Responsibilities

• Coordinates and schedules the work of crew(s) consisting of one to ten individuals in single or simultaneous multiple work activities and sites.
• Coordinates emergency call-outs for employees and equipment and is part of the emergency on-call rotation.
• Oversees contractors during projects to ensure projects are completed correctly, on time, and within budget.
• Reviews time cards for accuracy as to work performed, equipment used, and time expended.
• Integrates citizens' complaint work orders into the weekly work schedule of their crews.
• Provides for the safety, training, evaluation, and discipline of employees in the assigned divisions.
• Coordinates emergency call-outs for employees and equipment and is part of the overtime on-call rotation. In the event of a major emergency or disaster, supervisors will provide support to all field operations as needed.

Administrative Responsibilities

• Works with the Director to draft project specifications, prepare competitive bid materials, obtain price quotes, and develop related resolutions.
• Oversee and administer private contracts, some standing/reoccurring, and some project-based.
• Conducts on-site inspections, provides quality control, and monitors compliance with contract specifications.
• Helps to develop strategies and plans for infrastructure projects and capital asset maintenance.
• Assists in the establishment of short and long term goals and ensures the implementation of said goals and objectives.
• May attend and present to City Council and other boards and commissions.
• May help to write grant applications to secure funding for projects, and/or administer work funded by grants.

General Duties and Responsibilities

All

• May perform work with or in lieu of DPW work crews in prescribed situations.
• Communicates work site activities to citizens.
• Carries out the provisions of adopted City and County emergency response plans.
• Orders specialized materials in accordance with City policy.
• Serves as City liaison to various organizations and groups.
• Performs related work as assigned within the general knowledge, skills and abilities set forth.
• Helps to develop and maintain the city's asset management system.

Further, this position includes responsibilities in one or more of the following field areas:

Abatements

• Schedules and supervises nuisance abatement activities with the Code Enforcement Department, including snow removal, grass mowing, and trash removal.

Facilities

• Schedules and conducts building and facility assessments; prioritizes projects within budgetary constraints.
• Schedules and supervises regular and preventative maintenance.

Fleet

• Develops vehicle replacement schedules and assists in developing bid specifications
• Oversees the day to day operations of the service garage

Parks

• Supervises the routine maintenance of City parks and aids in developing capital plans
• Routinely inspects the City's playgrounds for safety
• Schedule and supervise routine and emergency maintenance, including snow removal
• Coordinate with other departments to accommodate special events

Parking

• Supervise routine maintenance and capital projects in the City's parking lots.
• Supervises the execution of the parking strategy adopted in 2018 as directed by the Director.

Projects

• Assist the Director in coordinating the City's Capital Improvements Plan
• Studies current transportation systems, analyzing effectiveness, use, and needs; reviews and makes recommendations regarding proposed transportation projects.
• Perform permit application review, inspection, and approval as needed.
• Recommends modifications to current City plans to improve efficiency, reduce environmental impact, reduce risk exposure, reduce cost, and implement other improvements.

Signs and Signals

• Supervises routine & emergency maintenance of the city's sign, signal, and parking meter stock
• Develops specifications for upgrades/updates

Solid Waste

• Supervise routine recycling and yard waste collection
• Manage City compost yard, including EGLE compliance

Streets

• Schedule and supervise routine and emergency maintenance, including snow removal
• Identify priority areas for capital preventative maintenance

Forestry

• Schedule and supervise the routine and emergency maintenance of the City's urban forest, including trees in the City's parks and rights of way.

Stormwater

• Schedule and supervise the routine and emergency maintenance of the City's stormwater system, including street sweeping, catchbasin inspections, outfall inspections, and other activities as required under the state MS4 permit.

Knowledge, Skills, and Abilities

• Strong analytical and problem-solving skills.
• Ability to supervise several work crews on multiple activities throughout the City.
• Ability to determine material, manpower and equipment needs for projects.
• Ability to assess situations for equipment, manpower and safety needs and practices and adjust work methods to accomplish the task.
• Ability to resolve employee conflicts and complaints.
• Ability to establish and maintain effective working relationships with supervisors, subordinates, coworkers, and the public.
• Ability to work within time constraints to complete emergency tasks to eliminate danger to citizens and property damage.

Education and Experience

• At least five years of related experience required.
• High school diploma or GED.
• Customer service experience
• Proficient with Microsoft Office Suite or related software.
• Experience working within a union or supervising union employees.
• Possess and maintain a valid Michigan CDL-B with tanker endorsement.
• Working knowledge of equipment, materials, and supplies used in roads, building, and parks maintenance and minor repair.
• Familiarity with traffic signal maintenance and repair.
• Familiarity with the Michigan Manual of Uniform Traffic Control Devices (MMUTCD)
• Certified to operate an aerial lift (or able to obtain within 3 months)
• Certified to work in a confined space (or able to obtain within 3 months)
• OSHA 30-hour (or able to obtain within 3 months)
• ISA Arborist certification preferred

Physical Requirements

• Prolonged periods working on a computer.
• Must be able to safely traverse active construction sites in all weather conditions.
• The employee must be able to regularly lift and/or move at least 50 pounds, and may frequently be required to lift objects or exert a force in excess of 100 pounds.

Working Conditions

• While performing the duties of this job, the employee may work near moving mechanical parts and in outside weather conditions to include extreme cold or heat, inclement weather, and/or night conditions for periods in excess of eight hours.
• Ability to work long hours as emergency circumstances arise, including night, weekends, and holidays, as needed.
• Exposure to material and equipment that requires specific and detailed safety guidelines to prevent physical injury to self and subordinates as provided within all safety rules and regulations.
• In order the properly perform the integral functions of this job, the employee is occasionally required to walk, sit, use hands to finger, feel or handle objects; climb or balance; stoop, kneel, crouch, or crawl; reach with hands and arms and smell.
• Frequently, this position demands that the employee talks and/or hears.
• The vision requirements for this job are close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.