Clerk II-S - Elementary

The Clerk II-S- Elementary responsible for providing clerical support to the school and the School Principal. The Clerk II-S reports directly to the School Principal. ESSENTIAL JOB FUNCTIONS: • Responsible for general office duties such as but limited to typing, filing, initiating correspondences, copying • Prepares purchase requisitions using the school department's purchasing program • Responsible for answering all incoming calls for the school; taking messages, directing calls, assisting callers when applicable in a timely and accurate manner • Responsible for responding and greeting in a pleasant manner to visitors to the school and following security procedures of the school department • Responsible for generating, updating and maintaining all correspondences and reports for the principal and/or assistant principal • Responsible for maintaining student information and attendance; processing tardy and dismissals notes and verifying student's absence via phone. • Responsible for creating, requesting and mailing student records as needed • Responsible for preparing and organizing class coverage sheets; forwarded to the Business Office on a weekly basis • Responsible for downloading daily substitute sign-in sheet from Frontline • Responsible for the distribution of weekly payroll checks and daily mail to staff • Responsible for the collection of completed timesheets and distribution to the Business Office on a weekly basis • Ability to perform other related duties as assigned in order to meet the specific needs of the Pawtucket School Department and its students. KNOWLEDGE, SKILLS AND ABILITIES: • Proven ability to maintain confidentiality and demonstrate good judgment and diplomacy • Must have the ability to plan and organize with an emphasis to detail, consistency, and accuracy • Ability to establish and maintain a welcoming and supportive school environment • Ability to independently establish priorities and maintain productivity despite numerous interruptions • Ability to effectively prioritize and execute tasks in a high-pressure environment • Proven experience in attention to detail and timely completion of tasks and paperwork requirements • Ability to make sound decisions using strong problem-solving skills • Exceptional interpersonal and customer service skills • Ability to establish and maintain effective working relationships with employees, supervisors and the general public • Skilled in the preparation and maintenance of accurate records and reports • Ability to communicate effectively, orally and in writing REQUIRED QUALIFICATIONS: • High School Diploma or equivalent • Minimum of two years' experience in a clerical/secretarial/administrative role • Proficiency in working with computers: working knowledge of G-Suite and/or Microsoft Suite PREFERRED QUALIFICATIONS: • Previous experience in school setting • Previous experience using Skyward • Previous experience using Munis • Bi-lingual PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: • Frequently required to stand, sit and walk • Occasional lifting or carrying weighing up to 25 pounds • The working conditions (light, noise level, temperature, etc. are typical of (primarily) an office setting although the employee may be exposed to adverse weather conditions related to visits to school buildings or other locations • Specific physical abilities include close vision and the ability to use computer monitors for long periods of time, as well as the ability to communicate verbally in person and on the telephone.