Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to join a team on a contract basis with the potential for a long-term opportunity. This role supports both accounts payable and accounts receivable activities, with a focus on accurate transaction processing, timely reconciliations, and dependable financial recordkeeping. The ideal candidate is organized, attentive to detail, and comfortable managing multiple accounting priorities in a fast-paced environment.

Responsibilities:
• Review incoming vendor invoices, assign proper accounting codes, and prepare them for accurate entry and payment processing.
• Execute vendor payments through checks, electronic transfers, and wire transactions while maintaining payment schedules and supporting discount opportunities.
• Investigate and resolve vendor questions, outstanding balances, and payment-related issues in a timely and thorough manner.
• Reconcile supplier statements, compare subledger activity to the general ledger, and correct discrepancies across payable and receivable accounts.
• Support monthly and annual close activities for AP and AR by preparing reconciliations, analyses, and required documentation.
• Process customer invoices, debit memos, credit memos, and intercompany transactions with careful attention to accuracy and completeness.
• Apply incoming customer payments, monitor variances, and follow up on unpaid or mismatched items to help maintain clean account balances.
• Assist with cash flow tracking, audit file preparation, account analysis, and general office administrative support such as daily mail handling.• 1–3+ years of experience in accounts payable, accounts receivable, billing, or a related accounting function.
• Working knowledge of core accounting principles, including debits, credits, reconciliations, and transaction workflows.
• Ability to support month-end processes, review aging activity, and investigate account discrepancies effectively.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and data organization for reporting purposes.
• Strong communication skills with the ability to interact professionally with vendors, customers, and internal stakeholders.
• High attention to detail, strong organizational skills, and the ability to manage multiple deadlines successfully.
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred; comparable relevant experience may be considered in place of formal education.