Associate, Administrative Services

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.Associate, AdministratorJob Description:The Administrative Services Associate is a member of the Administrative Services team and reports to the Office Manager. This role supports administrative and catering needs for Headquarters, Co|Lab, and The Shed. The ideal candidate demonstrates exceptional hospitality and customer service skills, is a collaborative team player, and has a strong attention to detail.This position works with many of HITT’s executive leadership team members and is expected to present a professional demeanor and exhibit a sense of urgency. In addition, the ideal candidate for this position will be a problem-solver who is proactive and comfortable working at a fast pace while maintaining a calm demeanor.ResponsibilitiesCatering and Concierge ServiceExecutes catering requests as assigned by the Office ManagerCoordinates with the Office Manager the details regarding logistics for large catering eventsManages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storingSets up food and ensures that conference rooms are properly organized to host requested eventsRequests support from the Facilities Manager if specific furniture arrangements are necessary for event spacesCommunicates with the event organizer to ensure that all details are covered for an exceptional event experienceCoordinates with the Facilities Manager to request support for pick up or delivery of catering items as neededMaintains pantry operations, which includes restocking, and servicing coffee brewers as neededCoordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement teamCollaborates with Administrators in preparing promotional items needed for events and marketing requestsPurchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event supportSets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost-transferringBooks conference rooms set-up time before the event and after the event for breakdownAdministrative SupportIn collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map.Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hiresCollects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposesUpdates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure datesQualificationsA high school degree is requiredProficiency in Microsoft Office, especially Word and Outlook, is requiredKnowledge of basic clerical and administrative procedures is requiredKnowledge of customer service principles and practicesBasic reading and writing skillsExcellent verbal communication skills.This position is fully on-site and is not eligible for remote work.HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws. #J-18808-Ljbffr HITT Contracting